Enter Matched Supplier Invoices
Explanation
This activity is used to match a supplier check with supplier debit and credit invoices. If the
check is not completely matched, the remaining part is stored as a payment in
advance, payment on
account or you can create a difference item.
When matching the check with invoices, discounts can be
utilized, parts of invoices can be written off, and partial payments can be
made. Invoices in other companies can also be matched as long as the supplier is
defined in the other companies.
Prerequisites
This activity requires that you have registered
supplier check information in the Supplier Check window.
System Effects
This entry does not cause any system effects until the
supplier check is saved. Then all matched invoices are paid, and an open
supplier check ledger item is created with the full check amount. If the check
is not fully matched, the remaining part will create a payment in advance, a new
payment on account or
you can create a difference Item.
Window
Supplier
Check
Related Window Descriptions
Supplier Check
Matching
Procedure
To match the check with supplier invoices:
- In the Supplier Check window, select
the check you want to match with supplier invoices, right-click and
click Match/View
Invoices to open the
Matching dialog
box.
- Click New to create a new record. If you want to enter an item for offset, enter the series
ID and number of the invoice/prepayment in the
Series ID and Inv/Prepaym No fields. The information in the Identity field appears automatically.
The correct value would automatically appear in the
Installment ID field if only one open installment exists for the
invoice. The rest of the fields will be automatically populated. You can
also select the relevant items from the
Select Batch of Invoices
dialog box by clicking Sel Batch.
- If you want to enter a parked payment for offset,
select the Parked Payment check box. Enter the series ID and the
number of the relevant parked payment in the Series ID and Inv/PrePaym No
fields. You can also click Sel Batch and select the relevant parked
payments from the
Select Batch of Invoices dialog box.
- Select the New Item? check box if you want
to match the check with a new difference item. If the New Item check
box is selected, you are required to enter a value in the Payment Terms
field. Select an appropriate tax code for the Tax Code field
depending on the tax regime of the company. You can modify the value entered in the New Item
Invoice Type field if required. Modify the
value displayed in the Authorizer ID field if required, or enter a
new value if the field is empty. The List of Values can be used to select an
authorizer ID.
- Select the Print Diff Notice check box if you want a printout of
the difference notice to send to the supplier.
- To write-off an amount, select a write-off code and enter the write-off amount. Select the
Print Write-off Notice check box if you want to send a write-off notice, but the write-off code does not send a write-off notice
by default.
- Enter text in the Text field and prepost the new ledger item in
the code part fields if required.
- Click OK to save the information and return
to the Supplier Check window.