Create Mixed Payment

Explanation

This activity is used to load the selected Load ID into a new mixed payment. After loading, the mixed payment must be approved in order to create the actual payments. This is done in the Mixed Payment window. If segmentation criteria are defined, it is possible to create multiple Mixed Payments from one Load ID.

Prerequisites

In order to perform this activity,

• A Load ID must have been entered in External Payments window
• All lines must be in Checked status and should be error free.

System Effects

As a result of this activity, one or several new mixed payment(s) is/are created for the load ID. A separate transaction is created in the mixed payment for each detail line of the external payment. The transaction type of each mixed payment transaction is determined by the transaction type selected for the connected external payment detail line in the External Payments per Load ID window. 

If the external payment contains an unspecified payment (i.e. a detail line with transaction type Customer Payment or Supplier Payment, for which an order reference is specified, but no invoice/prepayment number is specified), the Payment in Advance check box will be selected for the corresponding mixed payment transaction to indicate that it is a payment in advance.

Parked payments are created for external payment detail lines with transaction type Customer Payment or Supplier Payment for which no payer/payee is specified. A supplier parked payment is created if the transaction of cashing an issued check is not matched with any check ledger item.

New customer difference Items are created for external payment detail lines with transaction type Customer Payment and the New Item check box will be selected. The new item includes the difference code. Additionally in the notes section the text from detail line will be included.

You can summarize external payment detail lines and transfer them to one mixed payment transaction, if you select the option to group transactions by customer/supplier. The transaction (lump sum) in mixed payment includes all external transactions of the same customer/supplier, bank transaction information, transaction type and entered pre-posting. Irrespective of the grouping option, individual mixed payment transactions are created for an  issued check, or for a new payment in advance. The same applies to transactions that are matched with invoices based on matching identifiers.

When the mixed payment is approved, a payment is created, including a voucher with postings. No voucher is created until the mixed payment has been approved. For further information about mixed payment, see the process Mixed Payment.

Window

External Payments per Load ID

Related Window Descriptions

External Payments per Load ID

Procedure

To Load an external payment into a new Mixed Payment:

1. Open External Payments or External Payments per Load ID window. Use the Query or Populate function to find a specific load ID. Right-click and click Create Mixed Payment to open the Create New Mixed Payment dialog box.
2. Enter the cash account you want to use for the payment in the Cash Account field.
3. If statement number is editable, select statement number using List of Values or enter a value manually.
4. Select the Group Transactions by Customer/Supplier check box if you want, that the external transactions are grouped by the customer ID and/or supplier ID when they are transferred to the Mixed Payment window.
5. Use the right mouse button option Attached Mixed Payment to open the Mixed Payment window, populated with the transferred load ID.