Print Document

Explanation

Use this activity to print one or more documents. Before printing view copy documents, make sure that the view copy reflects the latest version of the original document. 

Prerequisites

System Effects

Window

Document Revision
Document Revisions
Approvals

Document Object Connections
Project Navigator
 

Related Window Descriptions

Document Revision
Print Document Structure
Document Reviosn/General 
Document Revisions
Approvals
Document Object Connections
Project Navigator
Project Navigator/Project Documents

Procedure

Use one of the following procedures to print your document file. 

Printing a document file:

  1. Open the Document Revisionwindow and query (F3) for the document revision you wish to print.
  2. Click Print to open the Select Document Type to Print dialog box. 
  3. Select Original Document or View Copy and then click OK. (Original File Name can be selected only if an existing file was checked into the document revision the first time).If macros are not defined for the current file type and document class, the document file will print.
  4. If there are macros available for the current file type and document class, the Choose Macro dialog box opens. Here you can select from the available macros. If you click Run Macro, the selected macro will run before the document prints. If you click Skip Macro, no macro is run before the document prints.

Printing a structure document file:

  1. Open the Document Revision window and query (F3) for the structure document you wish to print.
  2. Click Print to open the Print Document Structure dialog box.
  3. Select either Document Title and Name or Original File Name. (Original File Name can be selected only if an existing file was checked into the document revision the first time).
  4. Optionally, select Use Original Folder Structure.
  5. If the Select Document field is selected, that document file will be checked out to the path displayed in the Check-Out Folder field. Optionally, use the Browse button to select a folder.
  6. Click Print to print your document(s).  If macros are not defined for the current file type and document class, the document file of the parent document will be printed. The subdocuments will be copied to the Temp folder of your checkout path.
  7. If there are macros available for the current file type and document class, the Choose Macro dialog box opens. Here you can select from the available macros. If you click Run Macro, the selected macro will run before the document prints. If you click Skip Macro, no macro is run before the document prints.

Note: A document can be printed using the Document Revisions and Approvals windows by selecting the relevant document and using right mouse button options. You can print multiple document files by selecting them in the Document Revisions window and using the relevant right mouse button options. Macro settings, Name files using settings in Document Class Process Action and Preferred document type selection for Print (View Copy or Original) in User Settings will not be considered when printing multiple document files.