Batch Create Customer Order Invoice

Explanation

This activity is used to create many normal invoices at a time. A set of parameters is available to specify the invoices that need to be created. The invoices are created using the delivered customer orders entered in the application. If a customer order requires delivery confirmation, the order must have been delivery-confirmed. When the invoices are created, you can process and dispatch the invoices to the customer. Note that normal invoices for lines delivered via shipment are also created here.

In order to create a customer invoice, the order must have been either delivered or partially delivered, i.e., A customer invoice will be created for each customer order in the Partially Delivered or Delivered status that satisfies the defined parameters by the user. Only the partially delivered or delivered order lines are invoiced.

If the invoice includes rental lines the requirement for creating the invoice is that rental events and rental transactions have been created. The rental invoice line is based on the rental transactions and not on the delivery of goods so the status of the customer order rental line must be in Reserved, Picked, Partially Delivered or Delivered status. Rental invoice lines can be handled together with sales lines on the same invoice.

Prerequisites

• The invoice type in the Customer/Order/Misc Customer Info tab must be Normal Invoice.
• The customer orders have to at least be in the Partially Delivered status. If the customer order used to create an invoice requires delivery confirmation, the delivery of the order must have been confirmed. An order with a charge connected to a part order line will not be available for invoicing until the quantity on the connected order line has been delivery-confirmed.
• The customer order rental lines have to have rental events and rental transactions created.   
• Customer orders must not have been blocked from invoicing.
• If the customer order invoice is for a Jinsui-enabled Jinsui invoice customer, the total gross amount must not exceed the specified maximum amount for the Jinsui invoice for the company.

System Effects

The customer invoices are created. During the operation the following occurs:

• The amount of the invoice is calculated in the base currency from a recalculation of the indicated price according to the current exchange rate.
• Value-added tax is calculated according to the indicated extra charge of the order (originating from the customer) and on the sales part indicated value-added tax rate.
• An invoicing fee is calculated if stated in the customer record.
• If a payment term base date is specified on the customer order, it will be passed on to the invoice. If no payment term base date is specified on the order, the payment term base date on the invoice will be given the same value as the invoice date.
• If customer order lines had been delivered on different dates, the latest shipment date will be the latest of all these delivery dates. Note that in determining the latest date, only delivery dates of invoiced lines are considered. In case goods are delivered to the customer consignment stock, the date of delivery is considered as the date on which the consumption notification is registered. If an invoice line had been created through the staged billing process before delivery, the latest shipment date will be null. If the invoice is created after delivery, the latest date of all the delivered lines will be shown.
• If rental invoice lines are included on the invoice the rental transaction status will be updated to Invoiced and the invoiced amount will be added to the transaction.
• If the total gross amount for a Jinsui customer order exceeds the specified maximum amount, the invoice will not be created. To proceed with the invoice creation, one or more order lines can be blocked from invoicing to bring the total gross amount within the required limit.
• If customer order lines exist with connected charge lines that have the Unit Charge check box selected, the charge amount will be recalculated for the actual delivered quantity.
• If the customer order is associated with a project, the ID of that project will be posted to the invoice. The ID will also be displayed in the Project ID field of the Customer Invoice/General tab.
• If the company has got a tax ID number for the delivery country, this tax ID number will be printed on the invoice for lines with a tax liability of type taxable. If there are lines with different tax liability types and delivery countries on the customer order, the supply country tax ID number will be used. Also, if a tax liability of type exempt is used on the order lines, the supply country tax ID number will be printed on the invoice.

Window

Batch Create Customer Invoices

Related Window Descriptions

Batch Create Customer Invoices

Procedure

You can create multiple customer invoices directly or schedule the task as a background job.

To create multiple customer invoices directly:

1. Open the Batch Create Customer Invoices dialog box.
2. Specify the company to which the invoices belong. Creating customer invoices for many companies is not possible using the percentage sign (%).
3. Specify a site belonging to the above company or leave the percentage sign (%) to specify all the sites of the company.
4. Similarly, specify the order type, customer number, coordinator, salesman ID or leave the percentage sign (%) to specify all.
5. Specify a priority or leave it null to indicate any priority.

To schedule batch create customer order invoices, as a background job:

1. Open the Batch Create Customer Invoices dialog box.
2. Click Schedule to open the Create New Task Schedule window. Set the scheduling parameters as required and save. Scheduled tasks can be seen in the Scheduled Database Tasks window.