Generate Rental Transactions

Explanation

This activity is used to generate rental transactions. Rental transactions represent the accrued cost (Rent In, Project Charging, Work Order Charging) or revenue (Rent Out) of a rental line, and will be used in the subsequent cost voucher and invoicing processes. Once rental events have been entered for a rental line, transactions can be generated for the line. Transactions will be generated based on the transaction generation schedule linked to the line as well as any events registered for the line. When transactions are generated, any date exceptions linked to the line will be considered, as will any period rounding on the line.

Prerequisites

Rental events have to exist for the relevant rental line, and a valid rental transaction generation schedule has to be connected to the rental line.

System Effects

Rental transactions will be generated for any rental lines included in the selection criteria. These transactions can subsequently be transferred to a rental voucher and used in the invoicing processes, either to be matched to a supplier invoice (Rent In process) or used on a customer order invoice (Rent Out process).

Window

Generate Rental Transactions
Manage Rentals
Rental Workbench

Related Window Descriptions

Generate Rental Transactions
Rental Transactions
Manage Rentals
Rental Workbench

Procedure

You can either generate rental transactions directly (procedure A), or schedule the task as a background job (procedure B). Alternatively, rental transactions can be generated for specific rental lines directly in the Manage Rentals or Rental Workbench windows (procedure C).

A. To Generate Rental Transactions Directly:

  1. Open the Generate Rental Transactions dialog box. 
  2. Enter a value in the Company and/or Site fields, or click List to select a value from the List of Values.
  3. If you wish to restrict updates to a certain rental type, set the Rental Type parameter accordingly.
  4. If all the necessary selection criteria have been defined, click OK to complete the operation.

B. To Schedule the Generate Rental Transactions Task as a Background Job:

  1. Click Schedule to open the Create New Task Schedule window. Set the scheduling parameters as desired and save. Scheduled tasks can be seen in Scheduled Database Tasks window.

C. To Generate Rental Transactions for Specific Rental Lines:

  1. Open the Manage Rentals or Rental Workbench window.
  2. Query for the required rental lines.
  3. Select the records, right-click and then click Generate Rental Transactions.
  4. Click Yes in the dialog box that opens.