All receipt lines must be entered as arrived and, when using dispatch advice, this is done in Register Full Shipment Arrivals or Register Partial Shipment Arrivals. This includes the orders concerning inventory registered purchase parts and non-inventory registered purchase parts.
You can, however, receive an entire shipment if you decide to accept it as it is, without processing any lines separately. In such a case it is a fully automated procedure.
If one or more of the following applies to any of the order lines, the Receipt Reference dialog box will open so that a receipt reference can be entered:
The inventory registered purchase parts are entered as arrived if you have chosen so in the displayed dialog box. The dispatch advice part lines acquires the status Arrived. The dispatch advice acquires the status Arrived.
When using the automated invoicing function (self-billing), the supplier invoice is generated when the arrival is entered into the system where the ownership transfer point is set to Receipt into Arrival. The receipt reference that you have entered is used as the invoice number. The supplier invoice is based on the quantity received, i.e., the received quantity, and the purchase price is used to calculate the invoice amount. A separate invoice line is created for each receipt line having the same receipt reference. The invoice is automatically matched and ready to be paid. All automatically created invoices can be viewed in Self-billing Invoice Analysis window. In this window you can study any error text.
Incoming Dispatch Advice, Register Full Shipment Arrival
Incoming Dispatch Advice, Register Full Shipment Arrival, Receipt Reference
From the Incoming Dispatch Advice window:
From the Register Full Shipment Arrivals window: