Register Personal Cost

Explanation

Use this activity to register project costs that are related to one specific employee, such as travel expenses, food compensation, telephone expenses.

Prerequisites

• Report codes should be defined, and the activities to which they are connected, should be released.

System Effects

• As a result of this entry, the registered costs can be invoiced if the report code is invoiceable.
• If the reporting is a multi-company project reporting then the corresponding Linked transaction will be created in the customer company. The Multi-Company Reporting check box in the reporting line will also be selected.

Window

Project Cost Registration

Related Window Descriptions

Project Cost Registration/Personal

Procedure

1. Click New. The employee number that is connected to your login name will appear automatically.
2. Enter a short name or manually enter separate ID's for project, subproject, activity and report code.
3. If a price adjustment should be used, you can enter a Price Adjustment ID.
4. Enter values in the Internal Amount and Sales Amount fields. The Internal Price and Sales Price will be updated automatically if the pricing basic data is set up. In some cases you have to enter a value in these fields manually.
5. Select the currency of the cost in the Sales Currency field, e.g. USD (US dollars). The default value is the accounting currency of the company.
6. Specify Currency Type of the cost. This is an optional field. If you want to use different currency rates for different projects or customers, you are able to create currency types in Currency Rate Types window. A typical use case is a project where an agreement has been made of a fixed currency rate throughout the duration of the project. The default value in this field will be the Currency Type that is connected to the project (if any).
7. Enter internal and external comments, if any. The external comments will be visible on the invoice specification.
8. Save the changes.

If the reporting company has multi-company project reporting enabled, additional columns are available that can be used to select the customer company project activity and report codes. If you have an activity short name and the report code of the customer company, it is possible find the employee company activity using the List of Values for the customer company activity short name.