Approve Project Time

Explanation

This activity is used to approve the reported time for a project when the NOAPRCON property in the Company Details/Property tab is set to TRUE. The cost accounting for the reported time can proceed once the approval is complete. If the property is set to TRUE a superior user will be required to approve the reported time. If the property value is False or Null, the time will be approved along with the confirmation.

In multi-company project reporting, when the project transaction of the customer company is approved, it is notified to the employee company by the Customer Transaction Approved checkbox being selected in corresponding employee company transaction.

If the project transaction to be approved was created as a result of a contractor project reporting, the transaction will become eligible to be matched with an external supplier invoice after being approved.

Prerequisites

• The employee time should be reported and confirmed.

System Effects

• The reported time will be ready for cost accounting.
• If it is a multi-company project reporting transaction, approving the customer company transaction will result in the Customer Transaction Approved checkbox of the employee transaction to be selected. The transaction is ready for multi-company project reporting transaction transfer and the corresponding employee transaction is ready for invoicing.
• If it is a project transaction created by a contractor, and if the total internal quantity of the transactions to be approved is equal or higher than the quantity of the connected purchase order line, then the connected purchase order line will be closed automatically.
• If the transaction was reported by a contractor, it is ready to be matched with an external supplier invoice,

Window

Project Transactions

Related Window Descriptions

Project Transactions
Time Registration

Procedure

From the Project Transactions window:

1. Query for the required transactions and select the Approve for Cost Accounting menu option from the right mouse button menu.
2. The Approved checkbox will be selected.

From the Time Registration window:

1. Query for the required transactions and select the Authorize menu option from the right mouse button menu.
2. Select the Approve Project Time Reporting check box in the dialog box.
3. Click OK.