Specify Supplier Agreement Statuses that Allow Purchasing

Explanation

Use this activity to set the status option for the supplier agreement. The possible statuses that allow purchasing are Planned, Negotiate, Active, and Closed. Besides these four statuses, a supplier agreement can have the status Canceled. You can switch freely between the statuses in the supplier agreement, with the exception of Canceled.

Below is a short description of the statuses:

• Planned - The supplier agreement acquires this status when it is saved for the first time.
• Negotiate - This status is most often used when the supplier agreement is under negotiation.
• Active - This status is most often used when the supplier agreement is allowed for purchases.
• Closed - This status is most often used when the supplier agreement has expired. It is one of the final statuses for the supplier agreement.
• Canceled - This is another final status for a supplier agreement. Once the supplier agreement is canceled, it cannot change status or be used again, nor are any other changes possible.

Note: This setting is valid for all supplier agreements in the system.

Prerequisites

There are no prerequisites.

System Effects

The system allows you to make purchases against a supplier agreement, i.e., in a status with the Purchase Allowed check box selected. For a supplier agreement to be used, the time period must be valid as well.

Window

Procurement Basic Data

Related Window Descriptions

Procurement Basic Data,
Procurement Basic Data/Supplier Agreement Status

Procedure

1. Select the Supplier Agreement Status tab and populate.
2. Select the check boxes for the statuses against which it should be possible to make purchases. If necessary, unselect the checkboxes for those statuses where it should not be possible to use the supplier agreement for purchases.
3. Save when completed.