Receive Price Information

Explanation

Use this activity if you receive price list information via EDI/MHS. The message is a price catalog message, known as a PRICAT message, that contains information regarding part number, price, discount, and additional costs from the supplier. The information could also be in the form of a price list.

A price catalog message can have the following statuses:

• Created - A price catalog message has been approved and the information has been updated in the price list. The information for all purchase parts included in the message has been updated.
• Partially Created - At least one part (but not all) in the message has been approved and the information has been updated in the price list. This status is most likely to be the end status for a price catalog message since you probably do not buy everything specified in the price catalog.
• Requires Approval - A price catalog message that does not have automatic approval has been received and needs manual approval.
• Stopped - Something went wrong, or was found missing, during the approval process.

It is possible to use the event server if you want to receive a message (such as an e-mail or an SMS message to your cellular phone) when any of the following has happened to the price catalog message:

1. Arrived - A price catalog message has been transferred from the In box in IFS/Connectivity to Incoming Purchase Price Catalog.
2. Rejected - The price catalog message has been rejected in the In box in IFS/Connectivity.
3. Approved - A price catalog message has been approved in IFS/Purchasing.
4. Stopped - Something went wrong during the approval process in IFS/Purchasing.

Prerequisites

• The price catalog message class (PRICAT) must be activated in IFS Connectivity.
• A price catalog message without a supplier agreement reference must have been sent from the supplier.
• The part number, supplier, and company must be defined.

System Effects

The price list information in Supplier for Purchase Part is updated with information approved in Incoming Purchase Price Catalog for all sites that are connected to the company to which the message was sent.

If the price catalog status is Original, new lines are added in the Supplier for Purchase Part/Price List tab.

If the price catalog status is Change, new lines are added in the Supplier for Purchase Part/Price List tab. Old lines with the same catalog number as specified in the Price Catalog Ref field in Incoming Purchase Price Catalog are closed. The value in the Price Catalog Ref field is retrieved to the EDI/MHS Catalog Ref field in the Supplier for Purchase Part/Price List tab.

If the price catalog status is Replacement, new lines are added in the Supplier for Purchase Part/Price List tab. Old lines with the same catalog number as specified in the Price Catalog Ref field in Incoming Purchase Price Catalog are closed. The value in the Price Catalog Ref field is retrieved to the EDI/MHS Catalog Ref field in the Supplier for Purchase Part/Price List tab.

If the Use Price Incl Tax check box is selected in the Incoming Purchase Price Catalog window Price and Additional Cost fields are not displayed (hidden) on the Price Catalog Lines tab. Price Incl Tax and Additional Cost Incl Tax fields are editable. The Supplier for Purchase Part/Price List tab is updated from these values.

If the Use Price Incl Tax check box is cleared in the Incoming Purchase Price Catalog window Price and Additional Cost fields are not displayed (hidden) on the Price Catalog Lines tab. Price Incl Tax and Additional Cost Incl Tax fields are editable. The Supplier for Purchase Part/Price List tab is updated from these values.

Window

Incoming Purchase Price Catalogs
Incoming Purchase Price Catalog

Related Window Descriptions

Incoming Purchase Price Catalogs
Incoming Purchase Price Catalog
Incoming Purchase Price Catalog/Price Catalog Header
Incoming Purchase Price Catalog/Price Catalog Line

Procedure

If using automatic EDI approval, i.e., if the Automatic Approval of Price Catalogs check box is selected in Supplier/Purchase/Message Defaults:

1. Open Incoming Purchase Price Catalogs and populate or query for the messages of interest to you. A message meant to update the information in a price list does not have any reference to a supplier agreement, i.e., the Supplier Agreement No column and Supplier Agreement Ref column is empty.
2. Check the message in the Status column. Continue with the procedure for failed approvals if the status is not Created or possibly Partially Created.

If using manual EDI approval:

1. Open Incoming Purchase Price Catalogs or Incoming Purchase Price Catalog, then populate or query for the messages of interest to you. If you are in Incoming Purchase Price Catalogs, select the line of the message you want to view and choose Incoming Purchase Price Catalog... from the Operations menu. This opens Incoming Purchase Price Catalog.
2. Check the information received and change/add information if desired.
3. Approve the message by choosing Approve from the Operations menu.
4. Check the message in the Status field. Continue with the procedure for failed approvals if the status is not Created or Partially Created.

If the approval failed follow this procedure:

1. Choose Incoming Purchase Price Catalog... from the Operations menu. This opens Incoming Purchase Price Catalog. View the error message on the Incoming Purchase Price Catalog/Price Catalog Header tab or on the line in the Incoming Purchase Price Catalog/Price Catalog Lines tab, then change the necessary information. (It is also possible to cancel the message by using Cancel in the Operations menu. In this case, the information will not update anything.)
2. Save the changes.
3. Approve the message by choosing Approve from the Operations menu.
4. Repeat steps 1 through 3 until the message in the Status field is changed to Created or Partially Created.