Receive Supplier Agreement Price Information

Explanation

Use this activity if you receive supplier agreement price information via EDI/MHS. It is possible to receive price information for a specific purchase part that is entered in the supplier agreement or a part step pricing for a purchase part that is entered in the supplier agreement. It is not possible to add parts to a supplier agreement from an EDI/MHS message. The message is a price catalog message, known as a PRICAT message, that contains a supplier agreement reference.

This EDI/MHS message cannot be approved automatically. This is due to the fact that a price catalog line can have valid from and valid until dates for each line, whereas the supplier agreement only uses dates valid for the entire supplier agreement. A supplier agreement cannot handle prices, specified for parts or assortments, that will be valid in the future because this cannot be entered in the supplier agreement.

If the supplier sends the price catalog message in advance (very likely), the price catalog must be approved on the very day when the prices specified in the price catalog should start to be used (or later). A price catalog message can have the following statuses:

• Created - A price catalog message has been approved and the information has been updated in the supplier agreement or part step pricing. The pricing information for all purchase parts included in the message has been updated.
• Partially Created - At least one part (but not all) in the message has been approved and the information has been updated in the supplier agreement or part step pricing.
• Requires Approval - The message needs manual approval.
• Stopped - Something went wrong, or was found missing, during the approval process.

It is possible to use the event server if you want to receive a message (such as an e-mail or an SMS message to your cellular phone) when any of the following has happened to the price catalog message:

1. Arrived - A price catalog message has been transferred from the In box in IFS/Connectivity to Incoming Purchase Price Catalog.
2. Rejected - The price catalog message has been rejected in the In box in IFS/Connectivity.
3. Approved - A price catalog message has been approved in IFS/Purchasing.
4. Stopped - Something went wrong during the approval process in IFS/Purchasing.

Prerequisites

• The price catalog message class (PRICAT) must have been activated in IFS Connectivity.
• A price catalog message with either a supplier agreement number or  a supplier agreement reference must have been sent from the supplier.
• There must be a supplier agreement entered that matches with the supplier agreement number or the supplier agreement reference received in the message.
• The supplier agreement cannot be in Canceled status.
• The part specified in the message must correspond to a part in the referenced supplier agreement.

System Effects

Your supplier agreement is updated with information approved in Incoming Purchase Price Catalog. If the information contains the part's price, discount, and additional cost without any given levels of quantity, the Supplier Agreement/Parts tab is updated; if levels of quantity are given, the part step pricing for the parts specified in the message are updated.

If the price catalog status is Original, the price information for existing part lines is updated in the supplier agreement. If levels of quantity are sent in the price catalog message, new lines are added to the part step pricing. This update procedure is done, regardless of whether the site is specified.

If the price catalog status is Changed, new lines are added in the supplier agreement. If levels of quantity are sent in the price catalog message, new lines are added to the part step pricing. Old lines with the same agreement reference number as specified in the Catalog Ref field in Incoming Purchase Price Catalog are closed. The value in the Price Catalog Ref field is retrieved to the EDI/MHS Catalog Ref field in the supplier agreement. This update procedure is done, regardless of whether the site is specified.

If the price catalog status is Replacement, new lines are added in the supplier agreement. Old lines with the same supplier agreement number as specified in the Price Catalog Ref field in Incoming Purchase Price Catalog are closed. The value in the Price Catalog Ref field is retrieved to the EDI/MHS Price Catalog Ref field in the supplier agreement. This update procedure is done, regardless of whether the site is specified.

If the Use Price Incl Tax check box is selected in the Incoming Purchase Price Catalog window Price and Additional Cost fields are not displayed (hidden) on the Price Catalog Lines tab. Price Incl Tax and Additional Cost Incl Tax fields are editable. The Supplier for Purchase Part/Price List tab is updated from these values.

If the Use Price Incl Tax check box is cleared in the Incoming Purchase Price Catalog window Price and Additional Cost fields are not displayed (hidden) on the Price Catalog Lines tab. Price Incl Tax and Additional Cost Incl Tax fields are editable. The Supplier for Purchase Part/Price List tab is updated from these values.

Window

Incoming Purchase Price Catalogs
Incoming Purchase Price Catalog

Related Window Descriptions

Incoming Price Catalogs
Incoming Purchase Price Catalog
Incoming Purchase Price Catalog/Price Catalog Header
Incoming Purchase Price Catalog/Price Catalog Line

Procedure

1. Open Incoming Purchase Price Catalogs or Incoming Purchase Price Catalog, then populate or query for the messages of interest to you. If you are in Incoming Purchase Price Catalogs, select the line of the message you want to view and choose Incoming Purchase Price Catalog... from the Operations menu. This opens Incoming Purchase Price Catalog.
2. Check the information received and change/add information if desired. If there are any values in the Max Qty column in the Incoming Purchase Price Catalog/Price Catalog Lines tab, these must be removed.
3. Approve the message by choosing Approve from the Operations menu.
4. Check the message in the Status field.

If the approval failed, i.e., the message did not change status to Created, continue with the following procedure:

5. If the message is Stopped or Partially Created, view the error message on the Incoming Purchase Price Catalog/Price Catalog Header tab or the Incoming Purchase Price Catalog/Price Catalog Lines tab, then change the necessary information. (It is also possible to cancel the message by using Cancel in the Operations menu. In this case, the information will not update anything.)
6. Save the changes.
7. Approve the message again by choosing Approve from the Operations menu.
8. Repeat steps 5 through 7 until the message in the Status field is changed to Created.