E-Mail Purchase Order

Explanation

Use this function to send a purchase order as an attached Portable Document File (PDF) to the supplier.

Prerequisites

• IFS/Print Server and IFS/Connect must have been installed.
• Print Server Archiving has to be enabled.
• The purchase order must be in status Released.
• The PDF_REPORT_CREATED event must be defined and enabled.
• E-mail communication must be enabled for the supplier contact used on the purchase order.
• The Purchase Order check box in the Supplier/Purchase/Misc Supplier Info tab should be selected.

System Effects

A job is created in the Agenda which will create a PDF-document of the purchase order. This document is e-mailed to the supplier using IFS/Connect and the rules specified for the event PDF_REPORT_CREATED. On the purchase order, the Printed check box is selected.

Window

Purchase Order
Purchase Orders

Related Window Descriptions

Purchase Order
Purchase Order/Misc Order Info
Purchase Orders
E-mail Order

Procedure

1. Populate or query for the purchase order in question.
2. Select E-mail Order in the Operations menu. A dialog box opens up.
3. Confirm by clicking on OK or, if necessary, change the e-mail address.