Text Processing, Purchase Order

Explanation

When ordering a no-number part, i.e., a part that is not entered in the Part Catalog, you must enter a description of the part in the Description column in the Purchase Order/No Part Order Lines tab. A short description can be entered directly in the column; however, this is impractical when entering a longer part description. In that case, it is better to use an editor. Either you can enter a longer description on an already entered order line or you can use an empty order line. Reach the editor by selecting the purchase order line in question, right click on it, and choose Text Processing… in the Operations menu.

You can enter a free text that is used as a description when the part is purchased. You can also type several pages, link phrases, and switch between the order lines by using the buttons Previous and Next.

Prerequisites

• A purchase order header must have been entered and saved.
• The order line in question must be selected (even if the line is empty).
• If a standard phrase will be added, the phrase must have been entered in the Document Text Administration/Phrases tab.

System Effects

A description of the part appears in the Description column on the purchase order line.

Window

Purchase Order

Related Window Descriptions

Editor, Purchase Order, Purchase Order/No Part Order Lines

Procedure

1. Either populate or query for the appropriate purchase order or enter a new one.
2. Select the proper order line. The order line is either already entered or shall be entered.
3. Right click on the selected line and select Text Processing… in the Operations menu.
4. Enter the desired description. Use the Page Break button to make a page break. Use the Phrase button to add a standard phrase. In case you want to enter descriptions on other order lines, use the Next or Previous button.
5. Select OK to confirm and close the editor.