Enter Authorization Group

Explanation

Use this activity to enter a group of people with authorization to approve a purchase, i.e., purchase requisitions and/or purchase orders.

You can form authorization groups, which can be used in authorization routing templates when, for example, it is sufficient that only one person in a department authorizes a purchase requisition line or purchase order. When the authorization group is used in an authorization routing template, only one of the group members has to authorize. You can connect several users to the authorization group and the same user can be a member of more than one authorization group.

Prerequisites

The authorizers must have been entered for the company in the Purchase Authorization Basic Data/Authorizers tab.

System Effects

An authorization group is created and can be used in an authorization routing template.

Window

Purchase Authorization Basic Data

Related Window Descriptions

Purchase Authorization Basic Data
Purchase Authorization Basic Data/Authorization Groups

Procedure

1. Open the Purchase Authorization Basic Data window.
2. Search for your company.
3. Click the Authorization Groups tab and create a new record.
4. Enter a unique ID for the authorization group in the Authorize Group ID field.
5. Enter a description for the authorization group in the Description field.
6. Save.
7. Click the table, and create a new record.
8. Enter the ID of the authorizer who is to be a member of the authorization group. You can enter the ID manually or choose it from the List of Values. The name of the authorizer is automatically retrieved.
9. Repeat steps 6 and 7 to enter the remaining authorization group members.
10. Save your entry.