Define Alternate Purchase Parts
Explanation
Use this activity to define which purchase parts are interchangeable with each other. You can
either enter lines manually or copy part records from the part catalog.
Prerequisites
The parts must have been defined as purchase parts at the same site.
System Effects
The Alternate Parts Exist check box will
automatically be selected in the purchase part record for the purchase part.
Once the purchase part has been entered on a purchase order line, the
Add/Change Alternate Parts menu option becomes available.
If previously no line existed for the relationship in the part catalog record,
a line will be created.
Windows
Alternate
Purchase Part Base Data
Related Window Descriptions
Alternate Purchase Part
Base Data
Procedure
To view existing purchase part alternates and to define
new ones, perform the following
steps:
- Open the
Alternate Purchase Part Base Data
window and populate it.
- View the existing records, which identify all purchase parts and their
alternates for your default site, as defined by the part catalog and
registered in the Alternate Purchase Part Base Data window.
- To connect a new alternate part to a purchase part,
create a new record and enter the purchase part number in the Part No
field. The default site automatically appears in the Site field.
- In the Alternate Part No field, enter the
part number of the applicable alternate or
select it from the List of Values. The List of
Values shows all allowable alternate parts that is, all parts that have
been entered as alternates on the Alternate Parts tab of the
Part window. Note: If you enter an alternate that has not
been established as a substitute to the selected purchase part, a message
appears informing you of that fact and asking you whether you want to
continue. If you click Yes, the system creates a record that connects
this new alternate part to the purchase part on the
Alternate Parts
tab of the Part window.
- As an alternative to step 4, right-click on the row
and then click Copy Alternate Parts. The Copy Alternate Parts
dialog box appears.
- In the Part Number field, enter the part number of the
purchase part whose record you want to copy from the part catalog, or select
the part number from the List of Values. Then click OK. If a record
already exists in the
Alternate Purchase Part Base Data window, it
will not be copied
- If you want to enter any additional information about the alternate purchase
part, double-click in the Notes field, which will open a text editor.
- Save the record.