Change Maximum Amount/Quantity in Supplier Agreement

Explanation

This activity describes how and where to change the maximum amount and quantities in a supplier agreement. There is one maximum amount for every specified period in the supplier agreement, a maximum quantity for each part line, and a maximum amount for each supplier agreement assortment line. (The quantity is converted into an amount by multiplying the quantity by the price and deduct any discounts.)

The maximum amount (or the purchase parts' entered maximum quantity) can be regarded in two different ways. Either you consider the maximum amount as a guideline for how much you are going to buy from the supplier, or you consider it as a limit that should not be exceeded. The Maximum Amount Option parameter is set in the main window and the options are: Exceed With Warning, Exceed Without Warning, and Do Not Exceed. If the option is set to Do Not Exceed, it is impossible to use the supplier agreement for any purchase order lines that cause the total amount to exceed the amount specified in the supplier agreement. If any of the other two options are chosen, it is possible to enter purchase order lines that exceed the amount. (If the option is Exceed With Warning, you will receive a warning message.)

Prerequisites

• A supplier agreement must have been entered, containing periods, parts, and/or supplier assortments.

System Effects

The system effects are dependent upon the option chosen in the Maximum Amount Option field in the General tab.

• If Do Not Exceed is selected, it is not possible to buy more using the supplier agreement.
• If Exceed With Warning is selected, a warning message will appear when the new limit is reached.
• If Exceed Without Warning is selected, nothing will happen.

If the maximum quantity for a part has been increased, it is possible to enter a larger minimum quantity in a part step pricing.

If the maximum amount for a supplier assortment has been increased, it is possible to enter a larger minimum amount in a supplier assortment step pricing.

Window

Supplier Agreement

Related Window Descriptions

Supplier Agreement
Supplier Agreement/General
Supplier Agreement/Periods
Supplier Agreement/Parts 
Supplier Agreement/Supplier Agreement Assortments

Procedure

1. Open Supplier Agreement and populate or query for the supplier agreement you are renegotiating.
2. The maximum amount for a period in the supplier agreement is changed in the Maximum Amount column in the Periods tab.
3. For a specific part, the quantity in the Maximum Quantity column in the Parts tab is changed for the line in question. The maximum amount will then be automatically changed.
4. For a specific supplier assortment, the amount in the Maximum Amount column in the Supplier Agreement Assortments tab is changed.
5. Save when completed.