Quick Reporting of Pending Task

Explanation

This activity is used to perform quick reporting of a pending task. This is useful when you want to finish tasks that have already been performed. The tasks will be handled in the same manner as tasks which are distributed as Simplified Work Orders are handled. If the task being finished is an inspection task (initial or continued) for a modification:

• You may want to change the inspection to a higher intensiveness, a lower intensiveness, embody the modification or terminate inspections of the modification.
• Enter an appropriate execution type in the New Execution Type field. Do not change the execution type if you want to proceed with the current inspection.
• If you want to terminate inspections of the modification, select the Terminate Inspections check box. Terminating inspections implies that no further initial or continued inspections will be carried out for the particular serial, and the modification will not be complied with. If the Terminate Inspections check box is selected, a value is required to be entered in the Mod Execution Remark field.
• If you finish the last of the current inspection type without specifying a New Execution Type, and with the Terminate Inspections check box not selected, then the system will shift to the next execution type.

If a modification task leading to a part identity change exists and this modification has the Terminating Action execution type, the assigned and/or affected serial will be renamed to include the new part number and revision once the modification is embodied. In order to perform the automatic renaming of a serial once the task is embodied, the new part number and revision for the serial must have been entered on the modification (i.e., in the Change to Part Number and Change to Part Revision fields). Furthermore, when the modification task is embodied, the system will perform a check to validate the following information before renaming the serial:

• The new part number is a valid alternate of the old part number (i.e., if the serial being renamed is installed in a structure)
• The maintenance program and maintenance group for the old part number is valid for the new part number (i.e., if a new maintenance program and revision is not entered for the serial being renamed)
• The manufacturer and manufacturer part number of the old part number is valid for the new part number (i.e., when a new manufacturer and manufacturer part number is not entered for the serial being renamed)
• A valid maintenance program and maintenance group must exist for the new part number of the serial.
• The template of the old part number is valid for the new part number (i.e., if the serial being renamed has a structure)
• All running tasks for the serial which are mandatory to cancel have been cancelled or finished with.
• The serial being renamed is not included in a work scope that is in any status between Started or Closed (i.e., if the serial is used in an IFS/Complex MRO flow).

When the part number is changed on a serial, the template information on the serial is often changed as well and will be updated automatically. If the serial has a structure and the old template information for the structure of the serial does not match the new template structure information, the operational condition of the serial will be set to Non Operational when renamed. When the template information is valid for both the old and new part numbers, the operational condition of the new serial will be the same as the operational condition on the old serial. You can choose to update the operational log history, replacement history as well as other history records with the new part number.

Prerequisites

• A pending task must exist.
• The competence and workshop must be defined.
• If sign off requirements are defined for the task, this activity cannot be performed on the task. The Sign Off Req. Exist check box will be selected if sign off requirements exist for the task.

For serial fault tasks:

• Fault codes must have been defined. If a function number is entered on the fault, fault codes must have been registered for the functional breakdown.
• If a fault cause is to be entered, the cause must have been defined.

For modification tasks:

• The Allow Quick Reporting check box must be selected for the modification record in the Define Modification or Modification Details window.
• If the task being finished is a modification task of execution type Terminating Action and leads to a part identity change, the new part number and revision must have been entered for the serial. These values can be entered in the Define Modification/Assign Part Revisions tab or the Modification Details/Affected Parts tab.
• If the modification work should lead to an automatic part identity change, the pending modification pending task must have the Terminating Action execution type.
• If the modification work should lead to an automatic part identity change for a serial installed in a structure, the new part number must have been defined as a valid alternative for the old part number.
• If the task being finished is a modification task of execution type Terminating Action and leads to a part identity change, a valid manufacturer and manufacturer part number must exist for the new part number of the serial.
• If the task being finished is a modification task of execution type Terminating Action and leads to a part identity change, a valid maintenance program and maintenance group must exist for the new part number of the serial.
• If the task being finished is a modification task of execution type Terminating Action and leads to a part identity change, the serial cannot exist on a shop order with a status between Started and Closed when using a Complex MRO flow.

System Effects

• The system finishes the task, updates order history, updates task specific history, and deletes the pending task.
• If the object associated with the task is a vehicle serial and the serial has completed all running tasks, the vehicle condition of the serial is automatically set to the Vehicle Condition Code defined with auto setting Set when last task is finished.
• Depending on the type of task being completed, the due calculation for interval maintenance, modifications, post maintenance checks, life limited parts or fault deferrals will run automatically for the serial to calculate new due dates and values.
• In the background a work order is created, the status is changed to Started, the man-hours used are reported on one single operation, and any consumed material is issued from inventory. The work order is then set to Finished.
• If a modification leading to a part identity change is embodied, the part number of the serial will be changed throughout IFS/VIM.  
• If a modification leading to a part identity change is embodied, the part number of the serial will also be changed in Part Serial Catalog and the history will be generated.
• If the serial is in Inventory (i.e., the current position set to In Inventory) when being renamed through the embodiment of a modification, the correct quantity on hand will be created for the renamed individual.
• If the part number and/or serial number of the serial is changed through the embodiment of a modification, on a serial that exists in the Prepare Work Order/Returns tab or the Report In Work Order/Returns tab, the part number and/or serial number of this serial will be updated as well.
• If a modification leading to a part identity change is embodied, information on the modification that has been complied with is retained in the serial identification history in IFS/VIM. This modification can be used as a reference for the reason a part identity change was performed on the serial.
• If the serial's configuration becomes invalid as a result of the rename, the operational status of the renamed serial is automatically set to Out Of Operation.
• If the structure template information for the old template structure is not valid for the new template structure, the operational condition of the renamed serial is set to Non Operational.
• If an overhaul task (Overhaul + Cycle) is executed prior executing the scheduled interval maintenance tasks, the system automatically performs a Reset Event for all the changed events having the calculation rules Inspection, Overhaul (No Cycle) and Replacement that are due prior the overhaul task (Overhaul + Cycle). Note that interval maintenance that has not been changed is aligned automatically subsequent to signing off the overhaul.

Window

Pending Tasks
Flight Log
Serial Maintenance

Related Window Descriptions

Enter General Info (assistant step)
Enter Fault Info (assistant step)
Enter Modification Info (assistant step)
Enter Material List (assistant step)
Enter Operational Parameter Values (assistant step)
Part Identity Change on Serials in Structure (assistant step)
Pending Tasks
Flight Log
Flight Log/Fault
Serial Maintenance 
Serial Maintenance/Modifications

Procedure

1. Open one of the following windows depending on your work flow:

• Pending Tasks - Right-click on the applicable row and then click Quick Reporting of Pending Task.
• Flight Log - Query (F3) for the necessary flight log and then click the Fault tab. Select the applicable fault number and then right-click and click Quick Reporting of Pending Task.
• Serial Maintenance - Query (F3) for the necessary serial and then click the Modifications tab. Right-click on the applicable row and click Quick Reporting of Modification Task.

2. The Quick Reporting of Pending Task assistant or the Quick Report Modification assistant opens.
3. In the Enter General Info assistant step you need to enter general information on the task.
4. Verify that the date and time in the Start Date and Finish Date fields are correct. If not, change to the required date(s).
5. In the Workshop field, enter the ID of the workshop at which the task was performed Click List to select a valid value.
6.  In the Manhours Used field, enter the total number of man-hours spent on the task.
7. In the Competence field, enter the competence of the personnel performing the task. Click List to select a valid value.
8. In the Work Description field, enter a description of the work to be done for the task.
9. Click Next.
10. If the selected task is a serial fault task, the Enter Fault Info assistant step opens. Here you need to enter information on the function breakdown for the repair of the fault.
11. In the Fault Code field, enter the fault code. Click List to select a valid value.
12. Once all necessary information is entered, click Next.
13. If the task being finished is an inspection task (initial or continued) for a modification, the Enter Modification Info assistant step opens. Here you need to enter information on the preventive checks for the modification. It is recommended that you read the information displayed on the assistant step.
14. You may want to change the inspection to a higher intensiveness or lower intensiveness, embody the modification or terminate inspections of the modification. Enter an appropriate execution type in the New Execution Type field.
15. If you want to terminate inspections of the modification, select the Terminate Inspections check box.
16. Click Next.
17. In the Enter Material List assistant step you can enter the material(s) used for the task.
18. Click New and enter valid values in the Site, Part Number and Quantity fields.
19. Once all required values are entered, click Save.
20. Click Next.
21.  In the Enter Operational Parameter Values assistant step you can enter the operational parameter values. Right-click and click Suggest Operational Values to retrieve valid values.
22. Once all required values are entered, click Save.
23. Click Next or Finish.
24. The Part Identity Change on Serials in Structure assistant step opens if the serial on the task is to be renamed. In this assistant step you need to enter information on the part revision or affected part in the structure that is to be renamed. You can also define if history records are to be updated with the rename information. It is recommended that you read the information displayed on the assistant step.
25. Once all necessary information is entered, click Finish to close the assistant and complete your task.