Enter Direct Cash Transaction Mixed Payment
Explanation
This activity is used to enter direct cash payments.
Direct cash payments are payment transactions
which do not affect either the Accounts Receivable or the Accounts Payable
ledgers (e.g. tax payments, refunds and transfers of money between cash
accounts). For the direct cash payment
one or several manual postings needs to be entered which can also support accounts
and code parts of other companies. A tax code can be entered to calculate and
post taxes.
Prerequisites
In order to perform this activity:
- A mixed payment of
the NotApproved status should
exist.
- If you want to select a planned non supplier payment, it should be
entered in the Non-Supplier Payments window and the
Authorized
check box should be selected for it. The
planned non supplier payment must also be included in a supplier payment
order.
- If you want to allocate accounts
of another company in the manual posting or you want to include planned
non-supplier payments of another company, your user ID must be associated to
the other company and connected to the relevant user data in IFS/Accounting
Rules, User Related Data.
System Effects
As a result of this activity, the direct cash payment
amount will be included in the voucher created in the hold table once the mixed
payment is approved. The direct cash payment amount
including the tax amounts
will be debited based on the posting rules defined for PP1 posting type.
The payment amount
excluding tax amounts will be posted to account(s) manually selected by you. The tax amounts
calculated will be posted based on the posting rules defined for the
posting types PP44,
PP45, PP46 and PP47.
If the manual posting includes
accounts of another company, the multi-company general payment and separate
vouchers for each involved company will be created. The voucher will also
include inter-company postings for the cash paying/receiving company and the
affiliated company based on the posting rules defined for
the posting types PP22 and PP23. If tax is included in the manual posting for another
company, the tax is posted in the allocated company.
Window
Mixed Payment
Related Window Descriptions
Mixed Payment
Mixed Payment/Transactions,
Procedure
To enter a direct cash payment:
- Open the
Mixed Payment window and
query for the mixed payment in which you you want to include the direct cash
payment.
- Create a new record in the Transactions
tab.
- Select Direct Cash Payment for the
Payment Transaction field.
- Enter the direct cash payment amount in the
Amount field.
- Enter the relevant tax code for the transaction in
the Tax Code field, if
necessary for the transaction.
- Enter a quantity in the Quantity field if you want the quantity
to be suggested in the manual posting line(s).
- Save the information.
- Create a new record in the
Manual Postings
tab.
- Enter the account to which the direct cash payment
should be posted in the Account field.
- In the Amount field, enter the direct cash
payment amount you want to post to the account selected in the
previous step.
- Enter or modify the quantity in the Quantity field if applicable
or required by the code part demands of the account. Note: The sign
of the quantity is not set automatically but must be entered manually as
needed.
- Repeat steps 8 - 11 to post the direct cash payment
amount to different accounts.
- Save the information.
To enter a direct cash payment with
an account of another company:
- Open the
Mixed Payment window and
query for the mixed payment in which you want to include the direct cash
payment.
- Create a new record in the
Transactions
tab.
- Select
Direct Cash Payment
for the
Payment Transaction field.
- Enter the direct cash payment amount in the
Amount field.
- Enter the relevant tax code for the transaction in
the Tax Code
field, if necessary.
- Enter a quantity in the Quantity field if you want the quantity
to be suggested in the manual posting line(s).
- Save the information.
- Create a new record in the
Manual Postings
tab.
- Enter in the
Company
field, the company which should be debited or credited with the code string
of the manual posting.
- Enter the account of the
specified company to which the direct cash payment
should be posted in the Account field.
- In the
Amount
field, enter the direct cash
payment amount you want to post to the account selected in the
previous step.
- Enter or modify the quantity in the Quantity field if applicable
or required by the code part demands of the account. Note: The sign
of the quantity is not set automatically but must be entered manually as
needed.
- Repeat steps 8-12 to post the direct cash payment
amount to different accounts.
- Save the information.
To select
planned non supplier payments for
the direct cash payment:
- Open the
Mixed Payment window and
query for the mixed payment in which you want to include the planned non
supplier payment.
- Click the Transactions tab.
- Right-click on the table and then click Open
Planned Non-Supplier Payments to open the
Open Planned Non
Supplier Payments dialog box.
- Populate the dialog box. Select one or more non
supplier payments you want to include in the mixed payment and click OK.
A direct cash payment will be created for each non supplier payment you
selected.
- Make any modifications to the direct cash payments
created if required and save the information. The
Manual Postings
tab will be updated with the account specified for the non supplier payment
in the Non-Supplier Payments window, as well as the payment
amounts.
- Modify the manual posting information of the non
supplier payment if required.
- Save the information.
To select planned non supplier payments
of another company for the direct cash payment:
- Open the
Mixed Payment window and
query for the mixed payment in which you you want to include the direct cash
payment.
- Create a new record in the Transactions
tab.
- Select Direct Cash Payment for the
Payment Transaction field.
- Enter the direct cash payment amount in the
Amount field.
- Enter the relevant tax code for the transaction in
the Tax Code field, if
necessary for the transaction.
- Enter a quantity in the Quantity field if you want the quantity
to be suggested in the manual posting line(s).
- Save the information.
- Create a new record in the
Manual Postings
tab.
- Enter the account to which the direct cash payment
should be posted in the Account field.
- In the Amount field, enter the direct cash
payment amount you want to post to the account selected in the
previous step.
- Enter or modify the quantity in the Quantity field if applicable
or required by the code part demands of the account. Note: The sign
of the quantity is not set automatically but must be entered manually as
needed.
- Repeat steps 8 - 11 to post the direct cash payment
amount to different accounts.
- Save the information.
To enter a direct cash payment with
an account of another company:
- Open the
Mixed Payment window and
query for the mixed payment in which you want to include the direct cash
payment.
- Create a new record in the
Transactions
tab.
- Select
Direct Cash Payment
for the
Payment Transaction field.
- Enter the direct cash payment amount in the
Amount field.
- Enter the relevant tax code for the transaction in
the Tax Code
field, if necessary.
- Enter a quantity in the Quantity field if you want the quantity
to be suggested in the manual posting line(s).
- Save the information.
- Create a new record in the
Manual Postings
tab.
- Enter in the
Company
field, the company which should be debited or credited with the code string
of the manual posting.
- Enter the account of the
specified company to which the direct cash payment
should be posted in the Account field.
- In the
Amount
field, enter the direct cash
payment amount you want to post to the account selected in the
previous step.
- Enter or modify the quantity in the Quantity field if applicable
or required by the code part demands of the account. Note: The sign
of the quantity is not set automatically but must be entered manually as
needed.
- Repeat steps 8-12 to post the direct cash payment
amount to different accounts.
- Save the information.
To select
planned non supplier payments for
the direct cash payment:
- Open the
Mixed Payment window and
query for the mixed payment in which you want to include the planned non
supplier payment.
- Click the Transactions tab.
- Right-click on the table and then click Open
Planned Non-Supplier Payments to open the
Open Planned Non
Supplier Payments dialog box.
- Populate the dialog box. Select one or more non
supplier payments you want to include in the mixed payment and click OK.
A direct cash payment will be created for each non supplier payment you
selected.
- Make any modifications to the direct cash payments
created if required and save the information. The
Manual Postings
tab will be updated with the account specified for the non supplier payment
in the Non-Supplier Payments window, as well as the payment
amounts.
- Modify the manual posting information of the non
supplier payment if required.
- Save the information.
To select planned non supplier payments
of another company for the direct cash payment:
- Open the
Mixed Payment window and
query for the mixed payment in which you want to include the planned non
supplier payment.
- Click the
Transactions
tab.
- Right-click on the table and then click
Open
Planned Non-Supplier Payments to open the
Open Planned Non
Supplier Payments dialog box.
- Select the
Multi-Company
check box in order to display the planned non supplier payments of other
companies when you populate the
Open Planned Non
Supplier Payments
dialog box the next time or if you query in this dialog box.
- Populate the dialog box. Select one or more non
supplier payments you want to include in the mixed payment and click
OK.
A direct cash payment will be created for each non supplier payment you
selected.
- The
Manual Postings
tab will be updated with the company and account specified for the non
supplier payment, as well as the payment
amounts.
- Modify the manual posting information of the non
supplier payment if required.
- Save the information.