Direct Cash Payment Cash Box
Explanation
This activity is used to enter payment transactions
when neither Accounts Receivable nor Accounts
Payable ledgers are involved. These payment transactions, such as tax payment, refund or money transfer
between cash accounts are all performed in cash box payment institutes i.e. the
payments are managed only by using cash.
Prerequisites
This activity requires that information has been
entered in the
Header Details tab of the
Cash Box
window.
System Effects
- This entry allows the direct cash payment to be printed
as a receipt. Receipts have to be printed for all entered transactions.
- The direct cash payment can be manually posted.
Window
Cash Box
Related Window Descriptions
Cash Box
Cash
Boxes Analysis
Cash Box
Analysis
Procedure
To enter direct cash payment in cash box:
-
Open the Cash Box window and enter general information for
the cash box in the
Header Details tab.
- Select the
Transactions
tab and enter
a new transaction. Choose the option Direct Cash Payment from the
drop down menu in the Transaction Type field.
- Enter tax code in the Tax Code field or use List of Values to
select a value, if necessary for the
transaction.
- Enter the customer/supplier in the Cash Receipt
Payer/Payee field.
- Enter the transaction amount in the Amount
field.
- If the direct cash payment should be posted to only one code string
enter the account in the Account field and the rest of the the code
string (e.g. cost center) in the corresponding code string fields.
- If a quantity is required or if you want the quantity to be suggested in
the manual posting line(s), enter a quantity in the Quantity field.
Note: The sign of the quantity is not set automatically but must be
entered manually as needed.
- Click Save.
- If you want to distribute the direct cash payment amount to several postings right click and click Manual Posting to manually post the
payment transaction.
- Create a new record in the
Manual Posting
dialog box.
- Enter the account to which the direct cash payment should be posted in
the Account field, and the rest of the the code string (e.g. cost
center) in the corresponding code string fields.
- In the Amount field, enter the direct cash payment amount you
want to post to the entered code string.
- Enter or modify the quantity in the Quantity field if applicable
or required by the code part demands of the account. Note: The sign
of the quantity is not set automatically but must be entered manually as
needed.
- Repeat steps 10 - 13 to post the direct cash payment amount to different
code strings.
- Click OK to save the postings and close the
Manual Postings
dialog box.