Receive Reserved Serial Structure

Explanation

This activity is used to manually receive a reserved serial structure into inventory.

You can also receive catch-unit enabled serial parts by entering the catch quantity for each serial in addition to the quantity received.

Prerequisites

• This activity requires that the material must be issued before receiving. If receiving a multi-level serial structure part, the reserved serial structure must exist. If receiving on an MRO assembly shop order, the serial being received must not already be installed in another parent, must be a valid prime part or alternate in the position or template and, if the received part is an LLP (Life Limited Part), its life limit must not exceed the drop dead date.
• If the order is connected to a control plan for which the Receipt Not Allowed check box is selected, the control plan analysis needs to be confirmed and all time triggers need to be stopped.
• If Shop Floor Workbench is used for receipt, the Inventory Valuation Method of the part must be set to Standard Cost or Weighted Average in Inventory Part/Misc Part Info tab.

System Effects

As a result of this action, the system receives the part at the specified inventory location. 

• Project activity: If the shop order is connected to a project activity, the parts will be received into project inventory.
• Project delivery: If the shop order is created from project delivery, the delivery project will be updated with the quantity received.
• Project miscellaneous demand: If the shop order is created from project miscellaneous demand, the project miscellaneous demand record will be updated with the quantity received. If the shop order is pegged to a project miscellaneous demand or a project item, the material will be automatically reserved to the demand source. 

After receiving, the reserved serial structure is moved to Part Serial. When you enter the shop order, you can specify that it should be closed automatically, provided that the number of parts received is within the closure tolerance. If it is, the shop order is closed automatically. If you have selected manual closure, you must close the shop order after you have completed the receipt. When the shop order is closed, the remaining reserved serial numbers are removed automatically. If the shop order is customer order based and was created when a customer order line was entered, the received part is automatically reserved for the customer order line. A work in progress (WIP) transaction is created.

If the part is received on an MRO shop order, there are additional system effects based on the type of MRO order.

For a disassembly shop order, the following system effects will occur:

• The serial will be removed from the VIM serial structure.
• If the received serial is the expected serial based on the VIM serial structure, the part serial catalog structure record will be updated to reflect the fact that the received serial is no longer contained in the parent serial.
• In the part serial catalog, the operational status of the received serial will be set to Out of Operation while its operational condition remains Operational. 
• In the part serial catalog, the operational condition of the issued serial will be set to Non-Operational if its operational condition was previously Operational.
• The current position for the received serial will be set to In Inventory in the part serial catalog.
• A replacement history record will be created for the received serial.
• The inventory part location for the received serial will be updated to the location into which the part is received.
• The off-log will be updated with the received serial.
• If the received serial is not what was expected based on the VIM serial structure, an information message will be displayed and a structure mismatch log record will be created. Note that user will need to make changes to the VIM serial structure to detach the expected serial.
• If the received serial is not an existing serial, both a part serial catalog and a VIM serial record will be created.

For an assembly shop order, the following system effects will occur:

• The system will verify that within the VIM structure the components are valid prime parts or alternate parts for the structure position or template.
• In the part serial catalog, the operational condition of the serial components will be set to Operational.
• Serial components being assembled will be connected to the received parent part in the VIM serial structure. For more information, refer to the activity Enter or Modify Serial Structure.
• A replacement history record will be created for the received serial.
• The inventory part location for the serial parent will be updated to the location into which the receipt occurs.
• The current position for the serial components will be set to Contained in part serial catalog.
• The current position of the parent part will be set to In Inventory in the part serial catalog.
• For LLPs, a condition which will generate a warning during conformance check occurs if the release life is less than the remaining life for the operational parameter specified in either the MRO Shop Visit or the work scope.
• An invalid alternate components received will raise an error message.
• An as-built serial structure will be created in IFS/Manufacturing.

Window

Shop Order
Shop Orders
Receive Shop Order
Receive MRO Shop Order
Shop Floor Workbench

Related Window Descriptions

Shop Order
Shop Orders
Receive Shop Order
Receive Serialized Parts
Receive MRO Shop Order/Serial Inventory Receipt
Receive MRO Shop Order
Approve Operation
Shop Floor Workbench

Procedure

From the Shop Order or Shop Orders windows:

1. Select the shop order in Shop Orders or query the shop order in Shop Order.
2. Right-click, then click Receive/Manual Receive to open the Receive Shop Order window.
3. If a default inventory location does not exist for the part, select a location in the Proposed Location field. Use the List of Values to select from available inventory locations.
4. Right-click, then click Receive Serial Parts.
5. If you want, you can also define additional parameters to all the serials by clicking Receive Parameters.
6. Enter the applicable values in Receive Parameters dialog and press OK. Later, If you want, you can manually change the defined values in the table.
7. Select the serial numbers to receive.
8. If you want to receive into another inventory location, type a new location in the Location No field.
9. Click OK.

From the Shop Order via Receive Shop Order/Serial Inventory Receipt:

1. Query the shop order in Shop Order.
2. Right-click, then click Recieve/Manual Receive in Shop Order to open the Receive Shop Order window.
3. In the Receive Shop Order window, click the Serial Inventory Receipt tab.
4. If a default inventory location does not exist for the part, type a location in the Proposed Location field. Use the List of Values to select from available inventory locations.
5. Create a new record in the Serial Inventory Receipt tab.
6. In the Location No field, select an inventory location to receive the part. Use the List of Values to select from available locations.
7. Type the serial number for the part to be received in the Serial No field.
8. You can also define the following fields W/D/R No, Expiration Date, Availability Control ID, Condition Code and Catch Quantity depending on your preference.
9. Save.

From the Receive Shop Order directly:

1. Select the shop order for which you want to receive the completed parts in the Order No list.
2. If a default inventory location does not exist for the part, select a location in the Proposed Location field. Use the List of Values to select from available inventory locations.
3. Right-click, then click Receive Serial Parts.
4. If you want, you can also define additional parameters to all the serials by clicking Receive Parameters.
5. Enter the applicable values in Receive Parameters dialog and press OK. Later, If you want, you can manually change the defined values in the table.
6. Select the serial numbers to receive.
7. If you want to receive into another inventory location, select a new location in the Location No field.
8. Click OK.

From the Receive Shop Order/Serial Inventory Receipt directly:

1. Select the shop order for which you want to receive the completed parts in the Order No list.
2. If a default inventory location does not exist for the part, select a location in the Proposed Location field. Use the List of Values to select from available inventory locations.
3. Create a new record in the Serial Inventory Receipt tab.
4. In the Location No field, select an inventory location to receive the part. Use the List of Values to select from available locations.
5. Type the serial number for the part to be received in the Serial No field.
6. You can also define the following fields W/D/R No, Expiration Date, Availability Control ID, Condition Code and Catch Quantity depending on your preference.
7. Save.

From the Receive MRO Shop Order (disassembly, serial receipt):

1. Select the shop order for which you want to receive the component parts in the Order No list.
2. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Disassembly Products.
3. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the disassembly shop order (seen in the MRO Shop Order/Produced Part tab) displays position parts expected, and for each of these, the list of real parts that can be received for the position part.
4. In the Serial Receipt tab, create a new line for each serial instance of a part to be received. Specify the serial number, location number and a condition code for each line of receipt.
5. Save.

From the Receive MRO Shop Order (disassembly, non-serial receipt)

1. Select the shop order for which you want to receive the component parts in the Order No list.
2. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Disassembly Products.
3. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the disassembly shop order (seen in the MRO Shop Order/Produced Part tab) displays position parts expected, and for each of these, the list of real parts that can be received for the position part.
4. In the Inventory Receipt tab, create a new line for each location instance of the part to be received. Specify the quantity, location no and condition code for each line of receipt.
5. Save.

From the MRO Shop Order (disassembly, serial receipt by right-clicking)

1. Select the shop order for which you want to receive the component parts in the Order No list.
2. Right-click, then click Material Actions/Manual Receive to navigate to the Receive MRO Shop Order window. Your order will be queried automatically.
3. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Disassembly Products.
4. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the disassembly shop order (seen in the MRO Shop Order/Produced Part tab) displays position parts expected, and for each of these, the list of real parts that can be received for the position part.
5. In the Serial Receipt tab, create a new line for each serial instance of a part to be received. Specify the serial number, location no and condition code for each line of receipt.
6. Save.

From the Shop Floor Workbench:

1. Select the shop order for which you want to receive the component parts in the Order No list.
2. Right-click, then click Receive/Manual Receive to navigate to the Receive MRO Shop Order window. Your order will be queried automatically.
3. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Disassembly Products.
4. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the disassembly shop order (seen in the MRO Shop Order/Produced Part tab) displays position parts expected, and for each of these it shows the list of real parts that can be received for the position part.
5. In the Inventory Receipt tab, create a new line for each location instance of the part to be received. Specify the quantity, location no and condition code for each line of receipt.
6. Save.

From the Receive MRO Shop Order (assembly, serial receipt)

1. Select the shop order for which you want to receive the assembled parts in the Order No list.
2. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Products.
3. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the assembly shop order (seen in the MRO Shop Order/Produced Part tab) displays the position part expected, and the list of real parts that can be received for the position part.
4. In the header of the Receive MRO Shop Order window, right-click, then click either Assembly Tracking Handling/Reserve New Serial or Assembly Tracking Handling/Reserve Existing Serial to identify the serials you are planning to receive from the assembly order. In the dialog box that appears, identify the serial numbers to be received.
5. When the serials to be received have been identified, right-click, then click Assembly Tracking Handling/Build Tracked Structure to build the as-built structure for the assembled part.
6. Right-click, then click Assembly Tracking Handling/Receive Serial Parts to specify a location and receive the reserved serials into that location.

From the Receive MRO Shop Order (assembly, non-serial receipt)

1. Select the shop order for which you want to receive the assembled parts in the Order No list.
2. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Products.
3. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the assembly shop order (seen in the MRO Shop Order/Produced Part tab) displays the position part expected, and the list of real parts that can be received for the position part.
4. In the Inventory Receipt tab, create a new line for each location instance of the part to be received. Specify the quantity, location no and condition code for each line of receipt.
5. Save.

From the MRO Shop Order (assembly, serial receipt by right-clicking)

1. Select the shop order for which you want to receive the component parts in the Order No list.
2. Right-click, then click Material Actions/Manual Receive to navigate to the Receive MRO Shop Order  window. Your order will be queried automatically.
3. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Products.
4. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the assembly shop order (seen in the MRO Shop Order/Produced Part tab) displays the position part expected, and the list of real parts that can be received for the position part.
5. In the header of the Receive MRO Shop Order window, right-click, then click either Assembly Tracking Handling/Reserve New Serial or Assembly Tracking Handling/Reserve Existing Serial activity to identify the serials you are planning to receive from the assembly order. In the dialog box that appears, identify the serial numbers to be received.
6. When the serials to be received have been identified, use the Assembly Tracking Handling/Build Tracked Structure to build the as-built structure for the assembled part.
7. Right-click, then click Assembly Tracking Handling/Receive Serial Parts to specify a location and receive the reserved serials into that location.

From the Receive MRO Shop Order (assembly, non-serial receipt)

1. Select the shop order for which you want to receive the component parts in the Order No list.
2. Right-click, then click Material Actions/Manual Receive to navigate to the Receive MRO Shop Order window. Your order will be queried automatically.
3. In the Received Part Source list, select the type of receipt to be performed. The normal choice will be Disassembly Products.
4. In the Part No field, select the part to be received. The part to be received will be a real part. The list of expected products for the disassembly shop order (seen in the MRO Shop Order/Produced Part tab) displays position parts expected, and for each of these it shows the list of real parts that can be received for the position part.
5. In the Inventory Receipt tab, create a new line for each location instance of the part to be received. Specify the quantity, location no and condition code for each line of receipt.
6. Save.