Enter Purchased Inventory Part, Acquisition Data
Explanation
This procedure is one of many that you can use to complete the registration of a
purchased inventory part. It is used to enter data about supply, lead times, and
other related matters.
To be able to create Intrastat (within the European Union only) and customs
reports, the inventory part must be associated with a customs statistic number.
Information about net weight for each part must also have been entered. If parts under one
customs statistic number should be reported in a unit other
than that used for the actual net
weight, you can enter a conversion factor.
However, all the information might not be required on all occasions. Depending on the
area of use of the inventory part, you might need to specify some values, but not all.
Prerequisites
- Depending on what information you choose to enter, the relevant corresponding basic data
must be entered, e.g., the standard name ID must have been entered as basic data in
the Part window, and the customs statistic number
and unit
of measure must have been entered as basic data for inventory.
- If a technical coordinator is to be connected to the part, he/she must be entered
in the Inventory Basic Data window, the
Technical Coordinators
tab.
- To group inventory parts with the same
requirements regarding delivery mode, delivery lead time, distance, and cost
information, a supply chain part group must have been entered in the
Inventory Basic Data window, the
Supply Chain Part Group
tab.
System Effects
Additional data about supply, lead times, and other related matters are entered.
Window
Inventory Part
Related Window Descriptions
Inventory Part
Inventory Part/Acquisition
Procedure
- Either populate or query for the selected inventory part in question and select the
Acquisition
tab.
- The following steps are optional:
- Standard name: Enter the standard name ID by using the List of Values, or by entering
the appropriate short code in the Standard Name ID field.
- Alternate part ID: If applicable, enter the GTIN number used for the part.
- Replacement/substitution information: Enter the inventory part number of any part superseded by this part in the corresponding
field. If the part is superseded by any other part, the inventory part number of this part
should be entered in the Superseded By Part field.
- Leadtimes: Review or change the values in the Purchase Leadtime and/or
Expected Leadtime fields.
When the lead times for the part have been set up in IFS/Purchasing, this
can be
calculated in the
Calculate Purchase Leadtime
tab in the
Purchase Part window. When
starting this job, you can choose not to update the lead times at all,
update the
purchase lead time only, or update both the purchase and the expected lead times.
- Earliest unlimited supply date: Add, review or change the date in the
Earliest Unlimited Supply Date field. The earliest unlimited supply date
is compared with the purchasing lead time and the latest of the two dates
will be the unlimited supply date.
- To group inventory parts with
the same requirements regarding delivery mode, delivery lead time, distance,
and cost information: Enter the supply chain part group by using the
List of Values, or by entering the appropriate short code.
- Shelf life information: Enter the shelf life of the part in days in the
Days field. If the entered value is a decimal value, the value is
always rounded down. The shelf life will be automatically converted to weeks
and displayed in the Weeks field. On the Minimum Remaining Days at
CO Delivery field, enter the number of days ahead of the expiration days
which you should send goods to the customer inventory location. The number
of days that you specify in this field is used in combination with the
planned delivery date to make sure that the entered number of durability
days remain once the delivery reaches the customer destination. On the
Minimum Remaining Days for Planning field, enter the number of days
ahead of the expiration date of the specific product that is used for
inventory part planning purposes. Planning method includes all quantities
that have an expiration date that is later than today (i.e., the system
date) plus the minimum remaining days for planning. The minimum remaining
days for planning for a specific part will be considered when reservations
are performed at various places with availability checks.
- Intrastat: Enter values in the Country Of Origin, Customs Stat No, and
Intrastat
Conv Factor fields by using the List of Values, or by entering the appropriate short code
in the respective field.
- Manufacturer information: Enter the manufacturer ID by using the List of Values or by entering the appropriate
short code in the Manufacturer ID field. Enter the manufacturer part ID by using the List of Values or by entering the
appropriate short code in the Manufacturer Part ID field.
- Material requisition: Select Inventory Order or Purchase Order in the Default Mtr Req Supply field.
This will be the default supply code when a material requisition is entered.
- Dynamic Order Processing (DOP): Select the requested value in the DOP Connection
field, if applicable. This applies to
sales parts only.
- Service management: Enter the NURM code. This applies to Service Management only.
- Miscellaneous information: If you have a contact person with whom the supplier can approach regarding technical matters,
enter a technical coordinator. The technical coordinator can be entered manually or
by using the List of Values.
- Save your entry.