Add or Modify Inspection Codes

Explanation

Use this activity to enter or modify inspection codes. Inspection codes are used in the receipt process in IFS/Purchasing and for control plans in IFS/Quality Management. They are entered  in the Inspection Codes tab on either the Inventory Basic Data or Quality Basic Data windows. 

When a purchase receipt is made, the inspection code determines what the inspection rules will be, i.e., whether inspection is done to a fixed quantity or a sample percentage. Inspection codes can have up to 20 characters. The inspection type determines whether the inspection code should be a fixed quantity or a sample percentage. 

• When the inspection type is Quantity and the value in this column is set to 20, then the quantity to inspect should be twenty parts. If the purchased quantity is lower than the fixed quantity to inspect, the program decreases the fixed quantity to the same amount as the purchased quantity. A message box will appear with this information if this situation occurs.
• When the inspection type is Percent and the value in this column is set to 20, then 20% of the arrived purchase quantity should be inspected.

The following inspection codes are pre-defined at installation of IFS Applications:

• A - 100% inspection.
• B - Sample percent.
• C - Sample quantity.
• ACCEPTANCE SAMPLING - The system will calculate the sample size depending on the Standard, Inspection Level, Acceptance Quality Limit (AQL) and Sampling Plan set on the control plan. This inspection code can only be used in IFS/Quality Management.

You can either modify a pre-defined inspection code or you can enter your own. Once the inspection code has been used somewhere in the application, it cannot be deleted. But the inspection code description and value may be updated at anytime. 

When entering a receive case that requires inspection, you must specify an inspection code. Inspection codes determine if inspection applies, and calculates the quantity to be inspected on the purchase order. You can also use them together with control plans where they determine the sample size, i.e. the quantity to be inspected via analyses, of the received goods; this is if you choose to use quality management functionalities during the receipt process. 

A default receive case, with an applicable inspection code, is specified for the combination of a supplier and a purchase part, i.e., in the Inspection Info/Inspection Management tab of the Supplier for Purchase Part window. This will give you the opportunity to have different receive cases and inspection codes for different combinations of suppliers and purchase parts.

The following receive cases requires an inspection code:

• Receive into Arrival, Inspect at Arrival
• Receive into Arrival, Inspect at QA
• Receive into QA, Inspect at QA

Inspection codes might also be specified, entered, or amended at the purchase order line level for intermittent QA processing, if required (depends on the receive case used). The quantity to inspect can also be entered or changed directly on the receipt line in the receipt function.

Prerequisites

• If you want to enter inspection codes in the Quality Basic Data window, the IFS/Quality Management component should have been installed. 

System Effects

• An inspection code is modified or a new one is entered.
• The inspection code can then be used as a default value for a particular combination of a supplier and a purchase part.

Window

Inventory Basic Data
Quality Basic Data 

Related Window Descriptions

Inventory Basic Data
Inventory Basic Data/Inspection Codes
Quality Basic Data
Quality Basic Data/Inspection Codes  

Procedure

1. Click the Inspection Codes tab in the Inventory Basic Data window (or the Quality Basic Data window). 
2. Create a new record.
3. In the Inspection Code column, enter a short code for the inspection code, e.g., D. The inspection code can only be one alphanumeric character.
4. In the Inspection Code Description column, enter a description of the inspection code, e.g., 25% inspection.
5. Click the Inspection Type list and select whether the inspection quantity should be in percentage or in a fixed quantity.
6. In the Inspection Percentage/Quantity column, enter the quantity to inspect in percentage or in a fixed quantity.
7. Save your entry.