Transfer Balances

Explanation

This activity is used to enter the information required in order to transfer balances to be used in the Group Consolidation process.

Prerequisites

In order to perform this activity:

• A master company (i.e. a company with the Master Company check box selected in the Company/General tab) should exist.
• The posting types GCP1 and GCP2 should be defined for the master company.
• A reporting transaction type should be defined for the master company.
• A reporting entity should be defined and connected to the reporting transaction type in the master company.
• A balance version should be defined for the master company.
• A reporting period in the Open state should exist for the master company.
• Code string mapping should be set up for the reporting entity.

System Effects

As a result of this activity:

• Balances are transferred to the master company based on the selected input parameters.
• The transferred Income Statement and Balance Sheet will be balanced by IFS Applications. This is done by creating new transactions with GCP1 and GCP2 posting types. (Note: This is optional for budget balance transfer.)

Window

Balance Transfer Assistant

Related Window Descriptions

Balance Transfer Assistant

Procedure

To transfer actual balances:

1. Open the Balance Transfer Assistant.
2. Select Actual Balances to transfer the actual balances. Click Next.
3. In the Master Company Period field, enter the period of the master company to which the balances should be transferred. The List of Values can be used to select the required value.
4. In the Reporting Entity field, enter the reporting entity from which the balances should be transferred. The List of Values can be used to select the required value.
5. In the Reporting Transaction Type field, enter the required reporting transaction type to filter the balances transferred based on the type. The List of Values can be used to select the required value.
6. Enter a value in the Balance Version field to filter the balances transferred based on the balance version. The List of Values can be used to select the required value.
7. In the Reporting Company Period field, enter the period of the reporting company from which the balances should be transferred. The List of Values can be used to select the required value. Click Next.
8. Select or unselect the Include Simulation Balances checkbox, depending on if simulation balances should be included or not in the reporting. This checkbox is either selected or unselected by default, depending on the reporting entity definition in the Reporting Entity window.
9. Select Finish to start the balance transfer.

To transfer budget balances:

1. Open the Transfer Balance Assistant.
2. Select Budget Balances to transfer the budget balances. Click Next.
3. Perform steps 3-7 of the previous procedure.
4. In the Budget Version field, enter a budget version from which the balances should be fetched. The List of Values can be used to select the relevant budget version. (Note: A value is automatically is displayed if a budget version has been selected in the Reporting Period Status window.)
5. Select the Adjust Reporting Company Profit/Loss check box if you want the Income Statement and the Balance Sheet to be automatically balanced by having new transaction rows created via GCP1 and GCP2 posting types.
6. Select Finish to start the balance transfer.

Note: The Balance Transfer Assistant can be accessed via the navigator or via the Reporting Period Status window. When the assistant is open from the navigator it is used to transfer the balances from a single reporting entity. If balances are to be transferred from multiple reporting entities at once, the assistant should be opened by right-clicking on the required reporting entities in the Reporting Period Status per Reporting Entity table in the Reporting Period Status window.