Use this window to define, modify and remove balance versions. The balance version is the unique identity that is used in the Balance Transfer process as well as when entering manual adjustment journals. It is also used to connect appropriate currency rates when carrying out consolidation. Note that a balance version that is connected to a reporting period cannot be removed.
This window can also be used to create alternative balance versions. An alternative balance version is used to create an alternative consolidation of already reported balances, e.g., consolidation of actual balances but using budget currency rates. Instead of copying the already reported balances from one balance version to another, an alternative balance version can be linked to an existing “master” balance version. When an alternative balance version is consolidated, it’s based on reported balances and adjustment journals from the master balance version, while additional adjustment journals and the currency rate types are taken from the alternative balance version.