Generate Period Information

Explanation

This activity is used to generate the selected period for the current journal, or for all the journals. The debit and credit amounts from the vouchers relevant to the period, are fetched, summed up and displayed in the Total Debit and Total Credit columns respectively. This activity will not be available when the accounting journal voucher rows are sorted by sequence number.

Prerequisites

In order to perform this activity:

• The accounting journal(s) must have been created for the relevant year.
• Either Voucher Date or Voucher Type should have been selected in the Sort By field of the Create Accounting Journals window.
• The relevant vouchers to be included in the accounting journal should have been created and updated to General Ledger beforehand.
• The GL Period status of the accounting periods should be in status Closed.
• In the case of accounting periods (except the first accounting period), the period information for the previous period should be in status Generated so that period information for the present period can be generated.
• If the company starts using IFS Applications in the middle of a year, the sequence number for the first transaction can be provided. (Note: This is done by the implementation team during the implementation process.)

System Effects

As a result of this activity:

• Each voucher row is given a sequential number according to the chronological order selected for each accounting journal, i.e. Voucher Date or Voucher Type.
• The debit and credit amounts from the voucher rows are summed and displayed in the Total Debit and Total Credit columns.
• The status of the accounting period changes from Empty to Generated.

Window

Accounting Journals

Related Window Descriptions

Accounting Journals

Procedure

1. Open the Accounting Journals window.
2. Select the accounting period line for which the period information has to be generated, right-click and then click Generate Period Information. This will generate the period information only for the accounting Journal displayed in the Journal Id.
3. To generate the period information for all accounting journals, select the accounting period line, right-click and then click Generate Period Information for all accounting journals. This will generate the period information for the relevant period not only for the accounting journal displayed in the journal ID but for all the accounting journals that have been defined for the accounting year as well.