Enter Cash Accounts per Customer

Explanation

This activity is used to define the valid Cash Accounts per Company and Customer, and in combination with the Currency.

When a new record is created in the Cash Accounts per Customer window, the Customer Id and Currency fields are defaulted with '%'. The cash account connected to this line will be the valid cash account for the company and for all currencies. If you select the Default check box, this will be the default cash account for the company irrespective of the currency.

The cash account which is to be used will be selected as follows:

• If the customer has a currency defined and the Default check box is selected for the line, the cash account defined for that line will be used.
• If the customer is defined and the currency is defined as '%' and the Default check box is selected for this line, the cash account defined for this line will be used for the relevant customer irrespective of the currency.
• If no specific cash account is defined for a customer, the cash account defined for the Customer Id with value '%' will be used, with respect to the value stated in the Currency field and the Cash Account(s) which have been selected as default.
• If no default cash account has been selected either for the customer or company, then no cash account will be used. 

Prerequisites

• The currencies for which the cash account is to be defined, should exist in the Currency Rates window.
• The customers for which the cash account is to be defined, should be created beforehand.
• The cash account to be used should have been defined in the Cash Accounts window in (IFS/Payment). Also some text can be entered for the cash account in the Cash Account Text window.

System Effects

This information will be printed on the customer invoice.

Window

Cash Accounts

Related Window Descriptions

Cash Accounts per Customer

Procedure

1. Open the Cash Accounts window and populate. Select a line, right-click and then select the Cash Accounts per Customer option.
2. Create a new record in the Cash Accounts per Customer window.
3. '%' appears in both Customer Id and Currency fields by default.
4. Enter the customer ID and the currency in the respective fields. 
5. Enter the cash account to be used for the relevant customer ID and currency. The values in the Description, Account Number and the Text fields for the cash account will appear automatically.
6. Select the Default check box if you want the cash account entered for the line to be the default cash account for the relevant combination of the customer and currency.