Enter Cash Account
Explanation
This activity is used to enter,
change, and view details of the cash accounts your company uses. This compulsory
task is to be performed by a system administrator or an equivalent person.
Each cash account belongs
to a payment institute. Currency accounts and accounts in the companys accounting
currency can be processed. You can enter cash account, payment institute, currency,
account number, balance method, and description. If the currency account is used for foreign payments via
bank giro, these must be defined for the bank giro payment institute. These
can be linked to the currency account at the bank. The
transaction types allowed for each cash account are defined by using the right
mouse button
option Transaction Types Per Cash Account. If the cash account belongs to a
cash
box payment institute, the allowed transaction types are limited to Enter
Supplier Payment, Enter Customer Payment, Direct Cash Payment
and Cash Transfer.
For cash box cash accounts,
the statement number generated when entering a cash box is not editable. For
other types of cash accounts, the statement number is editable, unless it is
manually specified as not editable using this window. When statement number is
not editable, the No Prefix function defines the numbering for statements of
accounts. Number prefix is specified for each cash account in the
Statement No
Prefix window. When a mixed payment or cash box payment is entered for cash account, the
Statement No/Cash Box Report will contain the prefix defined for the cash
account.
A cash account can be linked to a payment institute
office. Only the payment institute offices connected to the payment institute
of the cash account can be connected to the cash account.
A cash account can be linked to an associate cash account. This is applicable
for pseudo, e.g., Swedish accounts bank giro ID, in terms of the payment institute to which
each account is linked. The account number for the non-existent bank giro account should
be the ordinary bank giro account number.
Prerequisites
This activity has the following prerequisites:
- The payment institute to which the cash account refers must be entered.
- If the currency account is used for foreign payments via
bank giro, these must be defined for the bank giro payment institute, e.g., BGEUR.
System Effects
As a result of this activity:
- The cash account can be used and payments can be entered on
the cash account.
- The default cash account appears in the Customer BOE Transfer
Proposal and Create
Supplier Payment Proposal window
for the relevant currency and payment institute.
- The query window, Cash Account
Balance Analysis, contains information about the total balance of the cash
account, incoming cash, outgoing cash per balance date.
Window
Cash Accounts
Related Window Descriptions
Cash Accounts
Transaction Type per Cash Account
Procedure
To perform this activity, follow these steps:
- Open the
Cash Accounts window.
- Create a new record.
- In the Short Name field, enter up to 20 alphanumeric characters for
the cash account's short name,
e.g., BGSEK for Bank giro Swedish kronor.
- In the Payment Institute field, select the institute from the List
of Values.
- In the Currency field, select the cash account's currency from the
List of Values.
- In the Account Number and Description fields, enter the
account number and description for the payment institute's cash account.
- Select a value from the List of Values for the
BIC/Swift Code field if necessary.
- To define this account as the default, select the Default Flag check box.
- Select the International Cash Account check box
if the cash account is connected to a payment institute in a
foreign country.
- Select the Statement No Not
Editable check box if the statement numbers given in mixed payment should
not be manually edited.
- If statement number is not editable,
define number prefix for cash accounts by using the right mouse button option Statement No Prefix.
The Statement No
Prefix window will be opened. Enter the valid-from date of prefix and enter the
prefix that will be used to number the statements of account.
- To define an associated cash account, select the account from the List of
Values.
- To define the balance method, click the method type from the Balance
Method list.
- If this Cash Account shall not be used as a counter cash account in a
cash transfer transaction, select Not Allowed as Cash Transfer
Method else select the appropriate method from the list in the Cash
Transfer Method field to be suggested when this cash account is used as
a counter cash account in a Mixed Payment or in a Cash Box transaction.
- To define the voucher type, select the type from the List of Values in the
Voucher Type field.
- To define the institute code for the cash account, enter the institute ID
in the Institute Code field.
- To define the payment institute office for the cash account, enter
or choose from the office ID from the List of Values for the Office
Code field.
- To define a lockbox number, enter the lockbox ID in the Lockbox
No field.
- To define the cash account type, select the account type
from the list.
- Save the changes.
To select transaction types for which the cash account is used:
- Select the cash account you saved, right-click and then click Trans
Type per Cash Account.
- Select or clear the Used check box for the displayed transaction
types.
- To define a default transaction type for the cash account select the
Default Transaction Type check box.
- Save changes.