Define Accounting Journal

Explanation

This activity is used to define an accounting journal and define which voucher types are to be included in each journal. All the voucher types except the voucher type(s) that are connected only to the Internal Ledger can be connected to the accounting journal. The same voucher type can be included in only one accounting journal.

Furthermore it is not possible to change the voucher types included in the accounting journal if any of the accounting years are partly generated.

Prerequisites

In order to perform this activity, voucher type(s) to be included should have already been defined.

System Effects

As a result of this activity, an accounting journal is created taking into account the different voucher types which have to be included.

Window

Define Accounting Journals

Related Window Descriptions

Define Accounting Journals

Procedure

1. Open the Define Accounting Journals window.
2. To define a new accounting journal, create a new record and enter the ID and the description.
3. Select the Include Year End Vouchers check box if you want to make it possible to include year end vouchers in the journal.
4. Add the voucher types to be included in the accounting journal, by creating a new record and entering or choosing from the List of Values the voucher type(s). A value in the Description field appears automatically.
5. In the header part of the window, right-click and click Copy all Voucher Types to include all the voucher types defined for the company in the accounting journal.
6. Save the changes.