Create Accounting Journal
Explanation
This activity is used to create an accounting journal for
an accounting year. You can also select the chronological order of the
Sequence Number
generated for the vouchers i.e. by Voucher Date, Voucher Type, Sequence No
or Sequence No per Year. The
sort order is set per accounting year in order
to prevent having different sort order(s) for different journals within the same
year.
Prerequisites
In order to perform this activity, the accounting journals should be defined
in the Define Accounting Journals
window.
System Effects
As a result of this activity, an accounting journal is created for the relevant year.
When the period information is generated for the journal, the sequence
number is generated based on the values selected for the Sort By
and Sequence Number per fields in the
Create Accounting Journal window. The accounting
journal will have the same number of periods as the period calendar, however
0 period will not be included unless the Include Year End Vouchers
check box is selected for the journal in the
Define Accounting Journals
window.
Window
Create Accounting Journal
Related Window Descriptions
Create
Accounting Journal
Procedure
- Open the
Create
Accounting Journal
window and create a new record.
- In the Accounting Year field, enter the
year for which the accounting journal should be created.
- Select a value for the Sort Order field to
specify whether the vouchers should be sorted based on the voucher date,
voucher type or the date on which they were updated to the General Ledger
(Sequence No and Sequence No per Year options can be used to determine how
the sequence numbers should be created during the General Ledger update).
- Select Voucher Row for the Sequence Number per field
if you want to the sequence number to be generated per voucher row, or
select Voucher to generate the sequence number per voucher.
- Save the changes.
- Select the line for which you want to create the
accounting journal, right-click and then click Create Accounting Journal.
- The year for which the journal is to be created
appears by default in the Year field.
- The % sign appears by default in the Journal
field. Specify the Journal ID of the journals which should be created
for the year in this field. Otherwise all the accounting journals will be
created for the relevant year.