The voucher queries are used for viewing information on balances. The query windows in IFS/General Ledger for single company vouchers are GL Vouchers Analysis, GL Voucher Rows Analysis, and GL Voucher Details Analysis. These windows can be used separately or in combination. Select one or several lines in the GL Vouchers Analysis window, then select the Voucher Rows operation. Select one or several voucher rows, then select the Voucher Details operation.
The query window for displaying information on multi company vouchers is GL Multi-company Voucher Details Analysis. A multi company voucher is created in one company, i.e. the home company, and contains transactions belonging to the home company and to other company/companies in the same legal entity. In GL Multi-Company Voucher Details Analysis the user can search for information on multi company manual vouchers and vouchers that belong to invoices and payments. The multi company voucher is only displayed in GL Multi-Company Voucher Details from the home company. From other companies, it is only possible to view vouchers belonging to the respective company. These vouchers can be viewed from the single company voucher queries. Vouchers included in a multi company voucher are marked as such, e.g., Multi Company Voucher.
The GL Vouchers Analysis window displays header information for the vouchers in the general ledger. Each voucher in the table is represented by a line in the list.
The following operations are available in GL Vouchers Analysis:
Retrieve vouchers via Query or Populate. The vouchers are displayed in numeric order. If you select one or more vouchers, you can select the Voucher Rows operation or the Voucher Details operation to view the voucher lines. The GL Voucher Rows Analysis window displays the voucher lines in the general ledger. Start by selecting one or several vouchers in GL Voucher Rows Analysis, then selecting the Voucher Details operation.
The following operations are available in GL Voucher Rows Analysis:
Retrieve the vouchers via the Query or Populate functions. Populate retrieves all voucher lines in the general ledger. You can also highlight vouchers in the GL Vouchers Analysis window and select the Voucher Rows operation by using the right mouse button. This displays the lines of the highlighted vouchers. In the GL Voucher Rows Analysis window, each voucher is represented by the same number of lines that the voucher contains. All lines belonging to the same voucher are grouped together. The values in the list come from the voucher header and lines. If you highlight one or several vouchers in the GL Voucher Rows Analysis window, you can select the Voucher Details operation for detailed information about each voucher.
The GL Voucher Details Analysis displays detailed information for the vouchers in the general ledger. All information from the voucher header and lines is displayed, as well as additional information about the voucher reference. Retrieve vouchers via Query or Populate. Populate retrieves all voucher lines in the general ledger. If you selected one or more vouchers in the GLVoucher Rows Analysis window, these lines are displayed in the Voucher Type field with information displayed per voucher.