Enter Report Access Settings

Explanation

This activity is used to specify users IDs that should have access to a selected report in the BA export archive. The owner of a report (i.e. the user who saved the report in the BA export archive) will have access i to it by default. The BA super users (i.e. users with the SUPER_USER_ROLE parameter defined in the BA System Parameters window of IFS Solution Manager) have access to all reports in the BA export archive.

Prerequisites

In order to perform this activity:

• The report for which you want to enter report access settings must be saved in the BA export archive.
• The user who modifies the report access user list must already have access to the report.
• Users to be given access to the report must have been entered in the IFS database with BA report user role access.

System Effects

As a result of this activity, the selected users will have access to the report and they will be able to do the following.

• Modify the expire date and notes of the report.
• Open, download or remove the report from the BA export archive.
• Export external data to the report.

Related Process Models

Manage BA Report Archive

Related Activity

Procedure

To enter report access settings:

1. Click Manage Archive to open the Manage Archive dialog box. (Note: Once you export the Excel report without BA, you will be asked whether you want to manage the BA archive in a message. You can open this dialog box by clicking Yes.)
2. Select a report in the Report Selection tab and then click on the Report Access tab.
3. Add the required user IDs to the Users field using the List of Values.
4. Add the required user groups to the User Groups  field using the List of Values.
5. Save the information.