Modify Message Codes in External Payment Parameters

Explanation

This activity is used to modify the message codes of external payment parameters for a specific payment method. You can also add new message codes to the external payment parameter which are already connected to the payment format of the payment method. However, the outcome of the setting depends on the payment format.

The message codes are relevant only for a payment method which is linked to a payment format with a file template that is used to identify the type of the payment transaction depending on the message code. Such payment formats are, e.g., MT940NLABN, MT940DE, DTACHCU. The message codes can be also used to notify errors, if the file template is used to identify such codes in the external file. This is used for payment format, e.g., DDNAGSEK.

The information entered for the message codes will be used to create the payment transaction when the external file is imported, or when the external payment transactions are transferred to mixed payment depending on the specified function for the message code.

E.g. you can specify a message code for an account or pseudo code, which should be used for transactions created from the external file with the specific message code. You can enter public pseudo codes and private pseudo codes. Private pseudo codes of another, other than the current user cannot be entered since that pseudo code is connected to another owner. When the external file is loaded and the pseudo code for a message code is used for a transaction, the owner of the pseudo code is disregarded, i.e. the owner of the pseudo code is not validated against the user who is loading the external file.

For new items, default settings can be defined for message codes that are applied to transactions for which a new customer difference item should be created.

Note: When new external payment parameters are created, the message codes of the payment format linked to the payment method have been inserted to external payment parameters already.

Prerequisites

In order to perform this activity,

System Effects

As a result of the activity,

Window

External Payment Parameters

Related Window Descriptions

External Payment Parameters/Message Codes
External Payment Parameters

Procedure

To modify a message code in external payment parameter:

  1. Open the External Payment Parameters window.
  2. Search for the external payment parameter for which a message code should be modified.
  3. Click the Message Codes tab.
  4. Search for the message code which you want to modify and go to the line of the message code.
  5. Change the Transaction Type field by selecting a value from the list, if you want to use another type for the payment transaction created from an external file.
  6. Select the Error check box, if you want to use the message code to notify errors.
  7. Change the Payment Format Message Function field by selecting a value from the list if another specific function should be executed when processing the external payment.
    Note: The function Create New Diff Item is relevant only if in the Transaction Type field the value Customer Payment is selected. The functions Change Payment Date and Remove from Order are relevant only if in the Transaction Type field the value Direct Debiting is selected.
  8. In the Tax Code field, enter or change the tax code if a tax code is needed for the payment transactions created from an external file. You can use the List of Values to select a tax code.
    Note    : The tax code entered is relevant only if in the Transaction Type field the value Direct Cash Trans is selected or if in the Payment Format Message Function the value Create New Diff Item is selected. For the new customer difference item, this tax code will be used prior to the tax code of the customer defined in its basic data.
  9. In the Account field, enter or change the account which should be used for the payment transactions created from an external file. You can also enter a pseudo code. The account, code parts, text and process code of the pseudo code are used in the corresponding fields of the manual posting for an external transaction when the transaction is created from the external file. You can select an account or the pseudo code from the List of Values.
    Note: The account or pseudo code is relevant only if in the Transaction Type field the value Direct Cash Trans is selected.
  10. In the New Item Invoice Type field, enter or change the invoice type which should be used if new difference items should be created with the payment transaction.
  11. In the New Item Invoice Series field, enter or change the series ID which should be used if new difference items should be created with the payment transaction.
  12. In the Payment Terms field, enter or change the payment terms which should be used if new difference items should be be created with the payment transaction. This payment term will be used prior to the payment term of the customer defined in its basic data.
  13. Select the Generate Text for New Item check box, if the text should be generated for payment transaction, that is used for the notes of the new customer difference item. The content of the text field depends on the payment format.
  14. In the Default Difference Code field, enter the difference code which should be used for new customer difference item, if the difference code is not specified in the connected reason code or if the external file includes no reason code at all.
  15. Save the information.

To add a new message code in external payment parameter:

  1. Open the External Payment Parameter window.
  2. Search for the external payment parameter for which a new message code should be entered.
  3. Click the Message Codes tab and create a new record.
  4. Enter in Message Code field, the message code which should be added to the external payment. You can select a message code from the List of Values which displays the available codes of the payment format linked to the payment method.
  5. Save the information.