Approve Approval Step

Explanation

Use this activity to approve the selected approval process step. This approval can be performed on documents and business objects.

The document revision must have the status Approval in Progress.
The approval process cannot contain any steps with an approval status of Rejected.
To approve a step, you must be the person registered in the Person ID field, or a member of the group registered in the Group ID field. In addition, any user that has been set as a Docman Administrator can approve any step on document revisions.

The current approval step is set to Approved and the next step is available for approval.
When the last person/person within a group on a step approves the object, the Event Server will notify automatically all users at the next step if the event is enabled.
Upon completion of the business object's approval routing, the user who created the object is automatically notified through the Event Server (assuming the event is enabled).
The automatic notification requires that the events APPROVAL_ROUTE_COMPLETE and STEP_READY_FOR_APPROVAL have been configured in the Event Registry, that IFS/Event Server is running on the server, and that the recipient user is logged on to the network system. The method of notification is configured for each event from the Event Registry.
It is not possible to delete a step that has been approved unless the approval on the whole risk analysis is cancelled first.
If the Security Checkpoint Required check box has been selected for the particular step, the user will have to authenticate their login before he can approve the step. When approving multiple approval steps using the Approvals window, if a security checkpoint is added for more than one selected document step, the authorization request dialog will appear only once.

Use one of the following procedures to approve a step.

Select a business object that has an attached approval routing.
Click the Attachments tab in the context pane (the Attachment Panel).
Click the Approval Process link.
Select an approval step (the next step in the approval sequence), right-click, and then click Approve.

Open and populate the Approvals window. You will see the next step in the approval sequence for each object in this window.
Select a business object.
Right-click and click Approve Step.

Note: It is possible to approve multiple approval steps using the Approvals window.

Open the Document Revision window and search for a document.
Click the Approval tab. If the document has redlining, check for comments and view them from the General tab. Add your own comments by right-clicking, pointing to Comment, and clicking Edit.
Right-click and click Approve Step.

Risks:

Open the Risk Analysis Navigator window and query for the required risk analysis.
Click on the Analysis Controls tab and then on the Approval Routing tab.
Select a step and right click, and then click Approve Step.