Copy Costs to Cost Set One
Explanation
This activity is used to copy costs to cost set 1. This mandatory task is to be
performed by a system administrator or an equivalent person.
Cost set 1 is used as the standard cost set. You can copy costs from any cost
set into cost set 1. If the IFS site is defined using standard costs, then
cost set 1 can only be updated by performing this activity. Since costs of cost set 1 cannot be overwritten, the current costs are moved to a history table, where they can be viewed for historical purposes.
One of the most common mistakes you make when using IFS/Costing is that you forget to copy work center, labor, and/or subcontracting costs to a new cost set, which in this case is cost set 1. You can easily avoid this mistake by clicking
Controls on the Copy Costs to Cost Set One dialog box and then selecting the Copy Work Center and Labor Class Costs check box and the
Copy Subcontracting Costs check box.
Note: If you select the Copy Work
Center and Labor Class Costs check box, all costs for work centers and labor classes
in the site are copied from the selected cost set to cost set 1. Similarly
if you select the Copy Subcontracting Costs check box, all subcontracting costs for
outside operations are copied from the selected cost set to cost set 1. In order to copy the subcontracting costs, the cost of the subcontracted part needs to be entered in the
Subcontracting Cost window.
There are several ways to quickly copy a part:
- You can set the part status of obsolete top parts with zero on-hand to Inactive (in the
Inventory Part window), and then order a copy of
active parts only. The Part Status field in the Copy Costs to Cost Set One dialog box can be used for this purpose.
Part Cost Group has a higher ranking compared to the Part Status.
If the Part Cost Group is specified, then the system does not give consideration to the end items (top parts) .
If only the Part Status is specified, then the system will just filter out the end items (top parts) to start with and if the
Include Components check box is not selected, it will only copy the end items that fulfill the part status criteria. This might result in an unnecessary difference in shop order costing.
- You can do an incremental copy by clicking Controls on the
Copy Costs to Cost Set One dialog box and then selecting the Incremental Copy
check box . This includes only parts that fulfill the following criterion: Total Cost in
Cost Set From<> Total Cost in Cost Set 1. This can significantly speed up the copy process.
If the Incremental Copy check box is selected, then the system always uses
include components.
- You can copy cost source information if the Capture Cost Source check box is selected by clicking
Controls on the Copy Costs
to Cost Set One
dialog
box. Cost source information is used in the actual costing method and if each part has cost source information, the cost source information of the relevant part is used in transactions only if it is copied to cost set 1.
If the inventory valuation method is standard cost and the cost level is per part, cost sources will not be taken into consideration or displayed on the cost detail lines.
Note: Only costs connected to structure/routing
alternative "*" are copied (due to the fact that the inventory valuation logic
only handles "*"). When you copy part costs to cost set 1 (standard costs), the
inventory is revalued, and new postings are created.
For supplier delivery overheads defined in the source
cost set, in order to copy supplier delivery overhead into the destination cost set,
it is required to have the Copy Supplier Delivery Overhead check box
selected.
This activity can be performed in the Copy Costs
to Cost Set One
dialog box as well as Part Cost and
Part Costs
windows.
Prerequisites
This activity has the following prerequisites:
- Costs for a cost set other than cost set 1 must exist.
- Cost sets must be defined.
- Sites must be defined.
System Effects
As a result of this activity:
- The inventory value will be modified for parts with inventory valuation
method set to Standard Cost and inventory part cost level set to Cost
Per Part. If the inventory part has
a balance on hand, the system automatically recalculates the inventory value
for the part. Posting types M8
and
M9
are affected, and the inventory value
is increased or decreased accordingly.
- Postings to the accounting systems will be created, since the inventory value is
updated.
- The costs of cost set 1 cannot be overwritten, so the current costs will be moved to
a history table. This part cost history can be used to follow up on valid costs
throughout history.
- An entry is added to the
Part Cost History window.
- The cost set estimated material cost of cost set 1
for all parts subjected to copying will be replaced with the costs of source
cost
set.
- Copying costs to
cost set 1 will be the only available option to update
cost set estimated material cost in cost set 1.
- If the Update Estimated Material Cost in
Inventory Part check box is selected, the estimated material cost of the
respective
inventory part is updated.
- The part specific general overheads, material
overheads, sales overheads, purchase part delivery overheads and supplier
for purchase part delivery overheads defined for the source cost set will be
copied in to cost set 1. As a result, corresponding overhead records for the
cost set 1 will be created and could be seen in respective clients for such
part connected overheads.
- For supplier delivery overheads, costs will be
copied to cost set 1 only if the Copy Supplier Delivery Overhead
check box is selected.
Window
Copy Costs to Cost Set One
Part Cost
Part Costs
Related Window Descriptions
Copy Costs to Cost Set One
Controls for Copy Costs to Cost Set One
Part Cost
Part Costs
Procedure
To perform this activity in the Copy Costs
to Cost Set One
dialog
box:
- Open the Copy Costs
to Cost Set One
dialog box.
- To change the default site, click List in the Site field and
select the site whose costs you wish to copy.
- In the Cost Set field, click List and select the cost set
whose costs you wish to copy.
- To copy only parts that belong to a particular status, enter the part status in the
Part Status field.
- To copy costs for a specific part, click List in the Part No field and select the part.
- To copy costs for a group of parts, click List in the Cost
Group field and select the cost group.
- Click Controls. The Controls for Copy Costs to Cost Set One dialog box opens.
- Select the required check boxes based on the controls you need to enable
and click OK.
- To update the estimated material cost of inventory parts, select the Update Estimated Material Cost in Inventory Part
check box.
- To copy costs for parts in the underlying structure, select the Include Components check box.
- To copy costs for configurable parts, select the
Include Configurable Parts check box.
- To copy only those parts whose costs have been approved, select the Only Copy Approved Parts check box.
- To copy only those parts that have a new total cost since the last copy
operation, select the Incremental Copy check box.
- To copy work center costs and labor costs, select the
Copy Work Center
and Labor Class
Costs
check box.
- To copy subcontracting costs, select the
Copy Subcontracting Costs
check box.
- To copy supplier delivery overheads, select the
Copy Supplier
Delivery Overhead check box.
- To copy cost sources, select the Capture Cost Sources check box.
- Click OK on the Copy Costs to Cost Set One dialog box.
To perform this activity from the
Part Cost or
Part Costs window:
- Open the Part Cost or
Part Costs
window.
- Query for the part and cost set whose costs you wish to copy.
- Right-click
on the header and then click Copy Costs To Cost Set One. The
Copy Costs
to Cost Set One dialog box opens.
- Make sure that the relevant values for the particular part is available in
the
Part No, Site and Cost Set fields.
- Follow the steps 5 onwards listed above.