Reject the Contract Change Order Externally
Explanation
After information has been submitted to the relevant external approvers their
approval or rejection in return should be recorded. Use this activity to update
information about when and why an external contact person has rejected a
contract change order (CCO). If any of the required external approvers have
rejected the CCO it will be considered as
externally rejected by the system.
Note: Information about the external rejection from each
contact person can be viewed in the Contract Change Order/History tab.
Prerequisites
- The CCO should have a change type that
requires external approval.
- A contact person who is classified as external
approver should be defined for at least one address in the Contract Change Order/Contacts tab.
System Effects
- The external approval Rejected Date field in the
Contract Change Order/General
tab is updated when an required external approver rejects the
CCO.
- The Rejected Date field in the Contract Change Order/Contacts
tab is also updated for the contacts who have rejected the CCO.
Window
Contract Change Order
Related Window Descriptions
Contract Change Order
Procedure
- Open the Contract Change Order
window
and query for the CCO which
should be externally rejected.
- Click the Reject Externally menu option. The
Reject Contract Change Order - External Rejection dialog box
will open.
- Select the contact person who rejected the CCO in the
Rejected By field. Use the List of Values, to select from the
contacts defined in the Contract Change Order/Contacts tab.
- Select the reason for the rejection in the Reject Reason field.
Use the List of Values, to select from the list of pre-defined reject reasons.
- Optionally, you can change the default rejected
date and time in the Rejected Date field.
- You can also enter an additional note in the Notes field if
required.
- Click OK to save the information.