Override Calculated Retention Amount

Explanation

Use this activity to override the retention amount automatically calculated using the retention % on each application for payment item. In most cases the calculated retention will be accurate, but there might be situations where there is a need to use a different retention amount. The most common scenario is when the customer certifies a different retention amount and it needs to be adjusted on our internal certified values to bring them in line with each other. This is done before setting the application for payment to certified.

The override amounts must be keyed in at the item levels.

Prerequisites

The application for payment must be in status Submitted.

System Effects

The calculated retention amount is ignored and the manually entered retention amount is used instead.

Window

Application for Payment

Related Window Descriptions

Application for Payment
Application for Payment/Item Valuation

Procedure

1. Open the Applications for Payments window and query for the relevant record.
2. Click the Item Valuation tab.
3. On the upper table, select the line to which the item to be valued belongs.
4. For each line item that needs the retention value to be overridden, key in the new values in the Total Retention Certified column in the bottom table.
5. Save the information.