Enter Application Certificate Values

Explanation

Use this activity to register certificates and to enter certified values on the application.

Once an agreement has been reached, the certificate should be registered. If the customer provides a certificate reference, it should be entered in the Customer Certificate Number field in the Application for Payment window. 

If the certificate only contains the total certified amounts, they can be entered into the Stored Material Application Certified and Work Value Application Certified fields in the Application for Payment/General window. These fields are only used for guidance when entering the certified values on the item level, and when the application is set to certified, it is verified that the total certified amounts correspond to the rolled up certified item amounts.

The certified item values can be entered on the Application for Payment/Item Valuation tab if the certified values are broken down on item by the item level. If the received certificate is not broken down on the item level, it will not be possible to assess the progress of the work done on a detailed level, and it must either be set manually by someone responsible for breaking down the certified values, or be requested by the customer to provide a proper breakdown of the certificate. Either way it is required to enter certified values on the item level in order to track the progress and to do proper valuations.

If either the certified work or certified quantity is entered, the other field can be calculated if the contract line item sales rate or valuation quantity is known. If both the Certified Work and Certified Quantity fields are entered at the same time the certified work will have precedence and the certified quantity will be calculated.

Prerequisites

The application must be in the Submitted status.

System Effects

• Certificate values will be entered on the application.
• The Application For Payment/Summary tab will be updated with the certified values.
• If the application is certified on the item level, the Item Certified field and the Customer Certified field on the General and Summary tabs respectively will show the rolled up value of all the certified values entered on the items.

Window

Application for Payment
Application for Payment/Item Valuation

Related Window Descriptions

Application for Payment
Application for Payment/Item Valuation

Procedure

Insert certificate number

1. In the Application for Payment window, insert the certificate number received (if any).

Insert certificate values

1. On the Application for Payment/Item Valuation tab, for each item, enter the certified amount in the Certified Work field.
2. Enter any certified amount for stored material in the Certified Stored Material field.
3. If the item is quantity based, the Certified Quantity field value will be automatically calculated.
4. Save the changes.
5. Repeat for each item to be certified.